Vedder Price

Vedder Price’s administrative team oversees the capabilities necessary for us to deliver responsive, results-oriented and cost-effective client services.

If you would like to apply to Vedder Price, please submit your resume to: 

Vedder Price Recruiting
222 North LaSalle Street
Suite 2600
Chicago, Illinois 60601
Fax: +1 (312) 609 5005
recruiting@vedderprice.com

Vedder Price’s Chicago office is looking for an Accounts Payable Coordinator. The Accounts Payable Coordinator will assist in compiling, processing and maintaining accounts payable records.

As the Accounts Payable Coordinator, your duties will include but not be limited to:
• Review and verify completeness of approvals and supporting documentation for invoices and check requests
• Audit and verify completeness of approvals and supporting documentation for expense reports and technology stipends
• Sort, code and match invoices
• Enter invoices into accounts payable system
• Prepare and perform check runs
• Correspond with vendors and respond to inquiries
• Assist with accounts payable monthly and year-end closing procedures
• Assist with compilation of documentation for audits
• Prepare and process IRS form 1099s annually for vendors
• Perform special projects as assigned
• Maintain and organize accounts payable files
• Maintain and organize vendor files, including obtaining IRS form W9s

Skills & Competencies:
• Ability to prioritize, multi-task and meet deadlines in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Strong attention to detail and accuracy
• Good common sense and sound judgment
• Strong written and verbal communication skills
• Excellent organizational skills
• Effective team member

Qualifications & Required Experience:
• High school diploma or equivalent required
• One to three years in an accounts payable position for a law firm or professional services firm preferred
• Knowledge of general accounting procedures
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
• Proficient with Microsoft Word and Excel

Apply

Vedder Price's Chicago office is looking for a Billing Coordinator who will work the scheduled hours of Monday through Friday from 10:00 a.m. - 6:00 p.m. or 11:00 a.m. - 7:00 p.m. The Billing Coordinator will be primarily responsible for ensuring accurate, timely and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing with all offices.

Responsibilities:
• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to attorney and secretary requests
• Apply retainer funds as directed by attorney
• Process write-offs following Firm policy
• Ability to execute complex bills in a timely manner
• Ability to understand Exception rates, Discounts, Multipayor, and Electronic Billing/eHub
• Ability to handle high volume of bills per month and prioritize accordingly
• Act as a resource and effectively interact and communicate with attorneys, secretaries, and clients
• Review and verify accuracy of billing and provide supporting documentation as required
• Research and respond to inquiries regarding billing issues and problems
• Create billing reports and spreadsheets for analyses as required
• Organize and maintain billing files
• Ability to assist in preparing documentation for exhibits in court
• Perform special projects as assigned
• Ad-hoc reports as requested

Skills and Attributes:
• Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• High standards, excellent attention to detail, effective communicator, an ownership mentality and exceptional follow through skills are absolutely essential for success in this position
• Ability to meet deadlines and use time efficiently
• Ability to demonstrate good common sense and sound judgment
• Ability to work independently, a self-starter
• Must have strong verbal and written communication skills
• Excellent organizational skills

Position Requirements:
• Ability to be an effective team member and display initiative
• 1-3 years Billing experience in a law firm environment
• Elite accounting software experience preferred
• Proficient with MS Word and Excel

Apply
 

Vedder Price's Chicago office is looking for a Business Development Senior Manager. The Business Development Senior Manager will be responsible for individual, practice group, and firmwide programs designed to help the Firm’s attorneys identify and capitalize on high-potential business development opportunities. The Business Development Senior Manager will work with a group of attorneys designated by leadership on a one-on-one basis to help them develop systematic and measurable approaches to build their networks and their individual practices. The Business Development Senior Manager will also create group training programs and workshops to be used for professional development for various practices and across the Firm.

As the Business Development Senior Manager your job duties will include but not limited to:
• Work with the Chief Marketing Officer and Firm management on the rollout of all business development training and coaching initiatives
• Work with the Chief Marketing Officer to develop metrics to determine the progress of various business development initiatives and to determine the ROI related to individual participants
• Design coaching programs and workshops for groups (i.e., associates, shareholders, practice leaders)
• For Lawyers selected for one-on-one coaching:
     •Help attorneys handle pitch opportunities as individuals and within the context of a team
     •Help attorneys clarify top-priority, actionable business development goals and to create an action plan for reaching these goals
     •Help attorneys target prospective clients and prospect-rich environments (associations, boards, charitable organizations, etc.)
     •Help attorneys with presentation and pitch negotiation skills
• Work with practice leaders to identify cross-selling and cross-marketing prospects both inbound and outbound from their practices
• Work with the Chief Marketing Officer and Firm leadership to evaluate RFPs
• The Business Development Senior Manager will create and help implement multifaceted strategies to increase the efficacy of the attorneys’ business development efforts under the supervision of the Chief Marketing Officer
• Significant responsibility and autonomy will be afforded candidates who demonstrate independent judgment, strategic and diplomatic thinking, and the ability to function effectively at several levels

Skills & Competencies:
• Experience with competitive intelligence research analysis required
• Familiarity with Bloomberg, Capital IQ, and MonitorSuite preferred

Qualifications & Required Experience:
• Minimum 12 years’ experience in a business development and/or coaching function within a professional services firm is required; law firm experience is preferred
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:
To Perform this job successfully, an individual must be proficient in the following software:
• Microsoft Office Suite

Apply
 

 

Vedder Price’s Chicago office is looking for a Conflicts Analyst. The Conflicts Analyst is primarily responsible for the entire conflicts checking process, which requires an ability to have a comprehensive understanding of conflict databases, producing conflicts reports by using search strategies, processing and analyzing incoming new client and new matter workflow, analyzing large conflict check reports on a daily basis to identify actual/or potential conflicts, documenting potential conflict situations, proposing resolutions, and coordinating the documentation for resolution, including procuring engagement and waiver letters: as necessary. Candidates must have knowledge of the American Bar Association's Model Rules of Professional Conduct.

As the Conflicts Analyst, your duties will include but not be limited to:
• Data entry, search, and analysis of conflicts data as supplied by secretaries, attorneys, marketing and other administrative support staff into the Firm's conflicts and new business intake system
• Understanding the business intake and conflicts search process in accordance with Firm policies and procedures
• Conduct exhaustive research via internal and external sources on all related parties, affiliates, lateral hire candidate, and major organizational relationships of and investments made by Firm attorneys. Verify that all searching is comprehensive and adhere to established standards and procedures
• Prepare and analyze reports and effectively summarize conflict check results in collaboration with Senior Conflicts Specialist
• Articulate potential issues and follow-up on conflict issues with attorneys and others
• Maintain a working knowledge of technology relating to new business intake and conflicts and effectively create workflow changes in the system
• Assign new matter numbers, ensure that all waiver and engagement letters are being collected and erect ethical walls as necessary
• Respond to all inquiries made by secretaries and attorneys relating to intake and conflicts
• Knowledge of Anti-Money Laundering regulations
• Knowledge of research databases
• Assume any other duties/special projects as assigned by manager.
• Work after hours or weekends, as needed
• Ability to work with tight deadlines

Skills & Competencies:
• Advanced internet skills, and exceptional attention to detail
• Previous experience in a law firm, professional services or consulting firm in processing new business and/or conflicts of interest is strongly desired
• Working knowledge of the Model Rules of Professional Conduct pertaining to business intake and conflicts
• Excellent interpersonal, written and verbal communication skills
• Excellent professional work ethic, initiative and customer service
• Excellent analytical skills

Qualifications & Required Experience:
• Bachelor's degree in a relevant information management or legal studies discipline is required. A secondary degree is strongly preferred
• Minimum of two years' experience in conducting legal research
• Position also requires the ability to work under pressure to meet strict deadlines
• Computer Skills:
• To perform this job successfully, an individual must be proficient in the following software:
• Familiarity with industry leading NBI and Conflicts systems
• Proficiency in Microsoft Office programs
• Demonstrated proficiency with new technology, including experience as a system administrator; experience with Intapp Open preferred

Apply

The Corporate Finance Paralegal handles all aspects of deal management for finance, health care and other transactions from inception to post-closing and is knowledgeable on both buyer and seller side transactions and equity deals. This high-profile position involves direct interface with attorneys, clients, the Corporate Services team and opposing counsel. Responsibilities include, but are not limited to, the following:

General:
• Develop and conduct print and electronic research related to transactions and filings
• Develop physical and virtual data rooms, and manage data in Vedder Connect and related applications
• Conduct preliminary organization of records and documents
• Work with Accounting to manage corporate services vendors, post-completion billing and vendor invoice management
• Work with Corporate Services team to manage client information in Corporate Focus

Finance:
• Draft transactional documents relating to loan parties
• Prepare and file various UCC financing statements
• Order good standing certifications and certified charters
• Prepare and submit Forms 8821 and W-9 to the IRS
• Create signature packets and coordinate their execution by multiple parties
• Prepare and circulate closing documents to all parties for review
• Prepare transmittal letters and coordinate documentation delivery to loan parties
• Manage post-closing matters
• Interact and coordinate with various service companies

Education and Qualifications:
• BA or equivalent degree or experience
• ABA-approved paralegal training certification preferred
• Minimum of five years’ transactional and corporate/securities paralegal experience

Apply
 

Vedder Price's Chicago office is looking for a Corporate Legal Secretary. This candidate will provide high level of executive assistance to Shareholders and Associates as assigned to ensure client demands are met. Tasks include document processing and editing; timely, accurate completion of projects and tasks; preparing financial transaction closing sets; managing travel arrangements; processing new business intake including conflicts and audit letters; preparing and submitting attorney expenses; inputting attorney time entries; heavy client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks as assigned.

As the Corporate Legal Secretary your job duties will include but not limited to:
• Uses word processing and document management software (Microsoft Office 2010, including Excel, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials
• Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies
• Interacts on a daily basis with departments within the Firm to facilitate highest possible support to the Shareholder and clients
• Coordinate all aspects of the deadlines for the Shareholder’s workload; provide reminders on work product that is due; act as gatekeeper on incoming work; follow up on meetings attended (both with internal and external contacts)
• Develops and maintains structures for internal group meetings and communications within the firm
• Monitors tasks delegated by the Shareholder to associates and paralegals and confirms that work is completed by agreed upon deadlines
• Works closely with Accounting Department staff to prepare and manage client billings and receivables
• Prepares attorney expense reports, chargeable and non-chargeable time entries and client billings
• Maintains Shareholder calendar and organizes travel, events, etc. for Shareholder
• Prepares the Shareholder for all internal/external meetings
• Answers, screens and places phone calls
• Opens, reads and routes incoming mail
• Manages Shareholder email account including assistance with filing email in the firm Records Management system
• Manages current materials for business development purposes and works in conjunction with the Marketing Department on preparation of business development and marketing events and projects
• Prepares correspondence
• Manages audit letters and conflicts process for Shareholder

Skills & Competencies:
• Strong knowledge of corporate transactional and closing processes
• Strong knowledge of legal terminology
• Knowledge of e-filings and Federal Court procedures a plus
• Advanced proficiency in MS Word and formatting documents
• Ability to take ownership of tasks and projects and follow up as needed to ensure timely completion
• Ability to communicate effectively and courteously with others
• Ability to solve problems quickly and effectively
• Experience with effective management of tasks and projects
• Excellent presentation skills
• Ability to read, interpret and follow instructions
• Ability to work core business hours of 9:00 AM-5:00 PM with flexibility for overtime, as required
• Personable and professional
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills, ability to work independently on several projects at one time

Qualifications & Required Experience:
• Thorough knowledge of corporate transactions and closings, with at least five (5) years’ experience in this area. Litigation experience a plus
• Minimum of five (5) years’ experience working with a Shareholder and supporting a team of at least three (3) attorneys
• High School diploma or equivalent

Computer Skills: To Perform this job successfully, an individual must be proficient in the following software:
• Proficient in Word
• Adobe
• PowerPoint
• Excel

Apply

 

Vedder Price's Chicago office is looking for an Evening Document Center Operator who will work the scheduled hours of Monday through Thursday from 10:00 p.m. - 7:15 a.m. This candidate must have a strong understanding of various practice areas of law and be highly proficient in the use of Microsoft Office 365, including Word, Excel, PowerPoint and Visio, to create, edit, revise and format various types of documents. Additional required applications may include Forte, DocXtools, Adobe, Best Authority, Workshare, PROfile and GoFiler. This position involves training on a continuing basis for all levels with regard to document cleanups and formatting for specific practice areas. As training progresses, responsibilities will increase to higher levels of expectations. This includes special projects. Must be able to work well under pressure and have a positive and professional attitude. Must be able to work in a “team” environment and willing to work occasional overtime.

As the Document Center Operator your job duties will include but not limited to:

  • Creating and revising complex legal documents according to Firm guidelines
  • Coordinating and communicating effectively and professionally with Document Center Supervisor and others regarding workflow and other issues
  • Answering telephones and providing technical help when required
  • Proofreading work for accuracy
  • Maintaining an accurate log of the amount of time spent working on each document and other duties
  • Troubleshooting documents
  • Working effectively within a team and as an independent operator, as workflow dictates
  • Attending all mandatory training
  • Learning and effectively applying new software as required
  • Following all documented procedures
  • Performing other duties as assigned

Skills & Competencies: 

  • Ability to read, interpret and/or follow instructions
  • Ability to communicate effectively
  • Ability to deal courteously/effectively with others
  • Flexibility to adjust hours to meet operating needs

Qualifications & Required Experience:

  • High school diploma or equivalent
  • Minimum of three years’ related experience
  • Knowledge of legal terminology
  • Advanced knowledge of all Microsoft Office 365 Products
  • Typing speed of at least 65 words per minute

Apply

Vedder Price has an immediate opening for a Finance & Transactions (F&T) Practice Manager in our Chicago office. Reporting to the Assistant Operating Shareholder (AOS) and F&T practice group leaders (PGLs), the F&T Practice Manager is responsible for the daily execution of operations of the F&T group, primarily in the areas of strategy, attorney utilization and professional development as well as supporting marketing and client development initiatives, financial reporting, talent management, shareholder support and other firm-wide initiatives.

Duties & Responsibilities:

  • Provide administrative and operational support to the AOS and PGLs
  • Facilitate onboarding and integration of lateral attorneys
  • Assist in coordinating and planning F&T group meetings, conferences and other functions
  • Work with the Accounting and Finance Department to address specific reporting requirements for PGLs and the F&T group in accordance with firm policies and procedures
  • Provide orientation support to F&T group junior associates and lateral attorney hires
  • In conjunction with the Director of Associate Development, work with PGLs, shareholders and the Professional Development Department to plan and conduct formal training programs for F&T group attorneys
  • Work with the AOS, PGLs, the Director of Associate Development and the Human Resources Department to address personnel issues involving F&T group attorneys
  • Ensure that the specific business development and marketing initiatives, as well as pitches and RFPs, of the F&T group are aligned with the overall firm strategy

Skills & Competencies:

  • Excellent interpersonal skills and ability to deal effectively with attorneys, staff and peer administrators across the firm
  • Strong project management and organizational skills
  • Able to work independently on and manage a variety of responsibilities in a fast-paced environment
  • Excellent oral and written communication skills

Qualifications & Required Experience:

  • Bachelor's degree required
  • MBA, JD or equivalent preferred
  • Minimum five years' directly related experience required
  • Experience in a professional services firm, ideally a law firm, preferred

Apply

Vedder Price's Chicago office is looking for a Financial Analyst. Under the direction of the Senior Manager of Financial Planning / Analysis and Strategic Projects, the Financial Analyst will assist in the planning, development, implementation and monitoring of the Firm’s financial metrics, analytics and KPIs. This includes participating in the enhancement and development of existing and future financial planning models, system implementation and improvements, and monitoring actual financial performance against plan objectives and preparation of various management reports and performance summaries. The Financial Analyst will also play a supporting role in the Firm’s strategic pricing and billing rate structure, including the support of RFP responses. This position requires demonstrated skill in quantitative financial analysis with working knowledge of general accounting principles and practices. Qualified candidates must possess a high level of motivation, initiative, leadership potential, inquisitive business mindset and ability to lead projects.

As the Financial Analyst your job duties will include but not limited to:
• Prepare monthly management reporting that is presented to the Senior Leadership team
• Assist in the creation of Practice Group reporting that will be presented to the Practice Area Leaders and Practice Group Leaders
• Prepare ad-hoc reporting as needed
• Prepare in-depth profitability analyses and assist in development of pricing and break-even models for new and existing business
• Maintain billing rate structure and support strategic pricing arrangements, including modeling alternative fee arrangements, and analyzing/monitoring pricing arrangements
• Evaluate and analyze trends, key business drivers and financial results and advise management of variances, risks, and opportunities to support decision-making
• Support and work directly with the management team in analyses and monitoring of financial forecasts and key financial statistics / KPIs
• Respond to special requests for financial data and analyses and for information on current and proposed projects and programs. Interprets results and formats to facilitate decision making
• Examine past and current financial and economic developments that have an effect on the organization's spending habits, priorities and financial resources
• Compile financial information for periodic legal industry surveys
• Support key initiatives, projects, and ad-hoc requests within Finance (working with CFO, Controller and others Firm leaders) and across the Firm

Skills & Competencies:
• Experience in, or knowledge of, accounting and accounting principles sufficient to prepare complex and detailed financial analyses and to address a variety of firm/ department issues
• Experience leading projects, with the ability to complete projects on-time in a collaborative team environment
• Strong problem solving and demonstrated analytical skills that allow for interpretation of financial data into decision narratives
• Strong organizational skills to prioritize workload and maintain focus on competing assignments with a "can-do" attitude
• Excellent interpersonal skills to ability to work effectively in a team environment
• Ability to respond flexibly and positively in all circumstances, and to work calmly under pressure
• Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential organizational matters
• Excellent computer skills and experience using Microsoft Excel, PowerPoint, Access and Word. Must possess ability to use these tools to present data clearly and concisely
• Knowledge and/or experience in using database query tools or business intelligence solutions

Qualifications & Required Experience:
• Bachelor's degree in Finance or Accounting. MBA or CPA a plus
• Minimum 3-6 years of Accounting and / Financial Analysis experience
• Law Firm and/or Professional Services experience a plus
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills: To Perform this job successfully, an individual must be proficient in the following software:
• Working experience with a Business Intelligence tool and Elite Enterprise are a plus
• Advanced working knowledge in the Microsoft Suite (Excel, Word, PowerPoint, Access & Outlook)

Apply

 

Vedder Price has an excellent employment opportunity for an Global Transportation Finance Paralegal in our Chicago office. This high-profile position entails, among other things, management of closings as well as direct interface with the firm’s Global Transportation Finance team, firm clients and opposing counsel.

Duties & Responsibilities:

  • Manage, prepare and distribute post-closing sets and other materials
  • Coordinate transaction closings with Project Assistants and support personnel
  • Assist attorneys with business leasing and loan transactions
  • Review and organize due diligence materials
  • Prepare and review Uniform Commercial Code (UCC) filings and documentation
  • Annually log at least 1,500 billable hours

Skills & Competencies:

  • Strong research and writing ability
  • Excellent verbal skills, organizational skills and attention to detail
  • Ability to learn quickly and employ practical application
  • Willingness and flexibility to work overtime

Qualifications & Required Experience:

  • Bachelor’s degree preferred
  • Minimum three to five years’ experience in commercial lending/asset-based financing  and transactional work
  • Certificate from an ABA-approved paralegal training program a plus
  • Familiarity with UCC's a plus

Apply

Vedder Price’s Chicago office is looking for an HRIS Specialist. The primary focus the HRIS Specialist is the support and maintenance of the Human Resource Management System (HRMS) in addition to other systems supported by the HRIS team. This individual serves as a functional point-of-contact and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HRIS Specialist supports system upgrades, patches, testing and other projects as assigned.
Support of HRIS Applications – 55%, Projects – 25%, Report writing - 20%

As the HRIS Specialist your duties will include but not be limited to:
• Maintain and enhance the configuration of HR systems (UltiPro, viDesktop and other HR business systems) to ensure efficient business process automation
• Resolves HRIS system issues, acts as “troubleshooter” for HR, Payroll, Benefits and other HR business systems, works closely with IT department personnel.
• Operate as a key contact to ensure data integrity, testing of system changes, report writing and analysis of data flows for process and technology improvement opportunities.
• Ensuring security of HR and Payroll information through established security protocol
• Prepares reports and ad hoc queries for employee data contained in the HRIS in response to requests from users within Human Resources and from users in other departments.
• Work with the team in developing training and documentation of system use for HR, Payroll and Benefits users.
• Analyze HR and Payroll processes and make recommendations for improvements.
• Review system Audits on a regular basis
• Other projects or duties as assigned.

Skills & Competencies:
• Effective organizational and interpersonal skills including written and verbal communication skills
• Previous exposure to project-related activities through active participation in system-related projects
• Excellent communication (written and verbal) and interpersonal skills as well as strong analytical skills.
• Demonstrated ability to work well with all levels of the organization.
• Strong customer orientation, sense of urgency in getting things done, and ability to coordinate and prioritize multiple projects.
• Ability to handle confidential material and details in getting things done, and ability to coordinate and prioritize multiple projects.
• Highly detailed and results oriented.

Qualifications & Required Experience:
• Minimum 3 years of HRIS experience. Prior exposure to system/ functionality launch is a plus
• Strong understanding of HR processes and data including workflows and data flows
• Understanding of HRMS database design, structure, functions and processes, and experience with databases tools
• Experience with HR systems such as UltiPro, WorkDay, Peoplesoft, Lawson, Kronos, ADP, etc.
• Bachelor’s Degree in Computer Science, Human Resources, or related field
• Knowledge of HR and Payroll processes and terminology
• Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
• Proficiency in UltiPro HR, Time Management, and Recruiting preferred
• Proficiency in reporting tools Cognos, Crystal or other enterprise reporting tool
• SQL/SSRS knowledge preferred
• Advanced knowledge of MS Excel

Apply

 

Vedder Price's Chicago office is looking for a IP Docket Specialist. The Intellectual Property Docket Specialist will be responsible for all aspects of docketing activities pertaining to Intellectual Property (IP) matters; reports to IP Docket Supervisor.

As the IP Docket Specialist your job duties will include but not limited to:
• Utilize IP-specific software (CPI) to calendar and docket all IP-related activities for patent, trademark and copyright matters
• Manage projects related to IP docketing, including review of matters and matter status with the USPTO
• Adhere to department and firm policies related to docketing matters and procedures
• Prepare e-mails to attorneys, paralegals, secretaries and foreign associates as needed
• Generate accurate customized reports for attorneys, paralegals and secretaries as requested
• Follow up on deadlines for response to Office Actions, clearing docketed dates accordingly

Skills & Competencies:
• Strong substantive knowledge of docketing requirements as well as being analytical, organized, highly motivated, proactive and communicative. Candidate must also be a problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment
• Knowledge of U.S. and foreign patents, PAIR and PCT
• Ability to work under pressure to meet strict deadlines

Qualifications & Required Experience:
• Associate’s degree or higher preferred or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position
• 7-10 years of experience in a law firm or corporation

Computer Skills: To perform this job successfully, an individual must be proficient in the following software:
• Strong working knowledge of Microsoft Office Suite, including Word, Excel and Outlook
• CPI Software preferred

Apply

 

Vedder Price’s Chicago office is looking for a Legal Recruiting Coordinator. The Legal Recruiting Coordinator will work closely with the Legal Recruiting Managers on implementing the Firm’s attorney recruiting initiatives. This position involves a high level of interaction with the Firm’s attorneys, prospective attorney candidates, outside recruiters and law schools. Candidate must be able to work in a fast paced environment and prioritize multiple projects while handling competing demands.

As the Legal Recruiting Coordinator your job duties will include but not be limited to:
• Assist with planning, coordinating and executing the annual Summer Associate Program, including coordinating social event details
• Coordinate the on-campus interview process including, but not limited to, on-campus interview registration, preparation of interviewer binders and marketing materials, scheduling call-back interviews, soliciting interview evaluations, maintaining candidate files and generating reports; coordinate offer dinners and other candidate follow-up activities; set-up and attend all local on-campus interview events and hospitality suites
• Assist with all aspects of planning and executing the 1L hiring process; coordinate registration and all logistical details for diversity and law student recruitment events
• Coordinate lateral attorney interview schedules, make conference room arrangements, send calendar appointments, prepare schedules and greet candidates. Maintain the recruiting database with candidate data and interview schedules
• Coordinate posting lateral associate positions on Firm websites while recruiting through LinkedIn and other sources
• Maintain relationships with external recruiters and law school career services contacts
• Maintain lateral associate candidate files and recruitment reports. Manage interview evaluation collection and post offer diligence process
• Process expense reimbursement requests for attorney and law student candidates and other department expenses.
• Participate in internal meetings and calls with the Managers of Legal Recruiting. Actively contribute to attorney recruitment planning and strategy
• Perform special projects as needed
• Maintain professionalism and strict confidentiality in all client and Firm matters

Skills & Competencies:
• Dependable team player who works collaboratively and cooperatively in a team-oriented environment. Ability to act independently within the scope of the position’s responsibilities
• Excellent organizational, interpersonal, verbal and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, professional staff and outside contacts
• Excellent organizational, planning and project management skills including record keeping, data collection and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e-mail or verbally
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline driven, detail-oriented work environment with the ability to adapt to change in workflow
• Must be willing to work overtime, especially during peak recruitment season and attend all evening summer associate program events
• When required, ability for limited travel in connection with on-campus recruiting and law school outreach

Qualifications & Required Experience:
• Bachelor’s degree or equivalent years of experience
• 3+ years law firm experience in a similar position preferred
• Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:
• To perform this job successfully, an individual must be proficient in the following software:
• Strong Microsoft Office including, Word, Outlook, PowerPoint and Excel
• Knowledge of viDesktop and viRecruit a plus
• Familiarity with various social media platforms

Apply
 

Position Summary:

Provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; prepare and format legal documents for court filings; managing extensive and detailed travel arrangements; high volume processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling extensive and intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.  

Duties & Responsibilities:

  • Prepare and revise, format and finalize a wide variety of legal documents
  • Assist attorneys with frequent and voluminous new client applications and conflict checks
  • Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
  • Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
  • Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
  • Prepare and submit expense reports
  • Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements
  • Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
  • Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
  • Open, review and route mail as directed
  • Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Skills & Competencies:

  • Advanced knowledge in formatting briefs, pleadings and other litigation documents
  • Knowledge of e-filings and Illinois and Federal Court procedures
  • Knowledge of corporate transactional and closing processes
  • Knowledge of legal terminology
  • Excellent written and verbal communication skills
  • Ability to deal courteously and effectively with others
  • Ability to read, interpret and follow instructions
  • Ability to work core business hours with flexibility for overtime, as required
  • Personable, professional, detailed-oriented and a problem solver
  • Able to prioritize tasks in a high-pressure environment
  • Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
  • Qualifications & Required Experience:

  • Associate's degree preferred
  • Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys.
  • Position also requires the ability to work under pressure to meet strict deadlines.
  • Computer Skills:

    To perform this job successfully, an individual must be proficient in the following software:

  • Proficient in Word
  • Adobe
  • Excel
  • Physical Demands:

  • While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments.This position may also be sedentary and require the employee to sit for extended periods of time.
  • Requires manual dexterity to dial a telephone, enter data into a computer, and handle objects, which involves substantial movements of the wrists, hands and fingers.
  • Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary.
  • The employee is also required to regularly communicate with others.
  • Specific vision abilities required by this position include:close vision and ability to adjust focus.
  • Apply

     

    Vedder Price's Chicago office is looking for an Litigation Docket Specialist. This position is responsible for supporting the Litigation, Labor and Bankruptcy practice areas firm wide. Strong administrative, organizational, and interpersonal skills and the ability to recognize and act on important details and deadlines are also required. Candidate must have the ability to work under pressure, respond quickly to changing demands, and be self-motivated with the ability to work both independently and as part of a team.

    As the Litigation Docket Specialist your job duties will include but not limited to:
    • E-File and obtain documents using PACER and other court resources.
    • Assist in searches and extraction of information from court-related databases and websites.
    • Arrange for service of subpoenas and summons using Firm preferred process servers.
    • Interact with personnel from multiple departments and at various levels in the firm.
    • Use CompuLaw to perform docketing/calendaring responsibilities and to run standard reports to notify attorneys of upcoming dates.
    • Assist with department projects as needed and perform other work-related duties as assigned by attorneys and manager.
    • Enforce department and firm policies related to docketing matters.

    Skills & Competencies:
    • Three (3) to five (5) years of experience within a law firm environment preferred.
    • Knowledge of local, state, and federal rules and codes of civil procedure, with an emphasis on California practice and procedure.

    Qualifications & Required Experience:
    • Associate’s degree or higher required; or any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position is preferred.
    • Detail oriented, extremely organized, and able to prioritize tasks in a high-pressure environment.
    • Excellent verbal and written communication skills.
    • Ability to interact effectively and professionally with internal clients and all levels of personnel, including attorneys, coworkers, and administrators.
    • Position also requires the ability to work under pressure to meet strict deadlines.

    Computer Skills:
    To Perform this job successfully, an individual must be proficient in the following software:
    • CompuLaw experience preferred but not required.
    • Thorough knowledge of federal and state e-filing procedures.

    Apply

     

    Position Summary:

    The Manager of Desktop Operations’ primary responsibility is to oversee the streamlined operation of the Desktop team and to ensure it aligns with the business objectives of the firm.  The Manager of Desktop Operations will plan, coordinate, direct and design all activities of the Technology Desktop team, as well as, provide direction and support for technology solutions that enhance mission-critical business operations.  The Manager of Desktop Operations will work closely with the Senior Manager of Application Services to identify, recommend, develop, implement and support the appropriate technology solutions for all aspects of the firm.  

    Duties & Responsibilities:

    • Provides technical leadership to the Desktop team to ensure optimal performance and uptime for all desktop-related systems in the firm. 
    • Oversees the creation and maintenance of standardized Windows desktop images, along with the technology to deploy images.
    • Oversees the software packaging and deployment procedures utilized in the firm, including the selection of software distribution technologies.
    • Oversees the implementation of key desktop management technologies such as Group Policy, user profile management, and software license management.  
    • Optimizes the desktop environment to ensure elegant design, consistent experience, efficient processes, and other key aspects of user experience management.
    • Oversees software licensing initiatives, license management, and tracking of software licenses as a firm asset.
    • Defines and communicates project milestones, service level agreements, and resource allocation to executive team, department leads, support staff and end users.
    • Authorizes and oversees the deployment, monitoring, maintenance, development and support of all desktop infrastructure and related server systems based on firm needs.
    • Participates in development and review of budgets for Desktop Operations and ensure they comply with stated goals, guidelines and objectives.
    • Participates in the development of business case justifications and cost/benefit analyses for technology desktop and application spending and initiatives.
    • Directs research on potential technology solutions and implementations in support of new initiatives, opportunities and procurement efforts.
    • Oversees all desktop security initiatives in collaboration with Network Operations security resources.
    • Oversees patch management and vulnerability assessment and remediation of all desktop software.
    • Oversees the software management lifecycle for all firm applications, ensuring that the firm stays current and that patches and updates are consistently applied.
    • Oversees change control of all desktop and application upgrade and maintenance activities and communicates change control policies to the firm.
    • Develops and implements all Technology Desktop policies and procedures, including those for architecture, security, disaster recovery, documentation, standards, purchasing and service provision.
    • Oversees negotiation and administration of vendor, outsourcer and consultant contracts and service agreements for Desktop Operations.
    • Manages Desktop Operations staffing, including recruitment, supervision, scheduling, development, evaluation and disciplinary actions.
    • Participates in Technology strategic planning as a member of the Technology management team.
    • Works with Technology Support Manager to prioritize tickets and helps maintain focus on improving customer experience with firm technology.
    • Other duties as assigned.

    Skills & Competencies:

    • The person in this role must be experienced in working effectively with IT developers, architects and external vendors in advocating on behalf of end users.  
    • Demonstrated willingness and ability to develop expertise in new technologies as needed.
    • Demonstrated competence in detecting and eliminating technical issues in complex systems, utilizing monitoring and other analysis tools to ensure optimal system performance.
    • Must subscribe to being highly available and responsive to occasional after-hours issues, as the firm operates on a near 24x7 basis.
    • Strong time management skills with proven ability to multi-task and maintain professional demeanor under pressure.
    • Ability to function at a high level in a fast-paced environment where requirements and projects may change quickly.
    • Ability to participate in assessing business purpose of managed systems and to recommend operational or efficiency-related improvements.
    • Ability to act independently to meet goals and objectives identified by senior management, including the ability to assist in the creation of project plans and manage time effectively.
    • Works to ensure optimal performance and reliability of systems while also providing mentoring and knowledge transfer to other Engineers, Analysts and Technical Support Specialists. Acknowledges key role in responding to alerts and assisting Technical Support in analysis and resolution of issues.
    • Strong organizational skills, capability to schedule and coordinate multiple activities in results-oriented environment. Initiative and ability to enforce policies and procedures through influence.
    • Strong communication skills, including presentation skills and ability to tailor communications for the intended audience.

    Qualifications & Required Experience:

    • Bachelor’s degree preferred
    • 10+ years overall IT work experience, including three to five years’ experience managing and/or directing a team and operation, ideally in the legal industry or other demanding professional services environment.
    • Direct, hands-on experience managing mission-critical systems including software packaging and deployment tools (SCCM), group policy management, desktop security technologies (anti-virus, Windows firewall, Applocker).  Experience managing these technologies in a multi-site professional services environment, with proficiency in directing implementation, standardization, security, disaster recovery and compliance initiatives.
    • Proven experience in IT desktop management, strategic planning and development, project management and policy development.
    • Effective communication skills, both written and oral.  Strong interpersonal skills required to communicate with all other IT members, members of the firm (users of systems), and clients.  Must have customer service attitude and ability to work well with other groups.
    • Superior understanding of the firm’s goals and objectives, with demonstrated ability to apply technology in solving business problems.
    • Strong organizational skills, capability to schedule and coordinate multiple activities in results-oriented environment.  Initiative and ability to enforce policies and procedures through influence
    • Microsoft or other industry certifications are a plus.
    • Prior Information Technology experience in the legal market is a plus.
    • Position also requires the ability to work under pressure to meet strict deadlines.

    Computer Skills:
    To perform this job successfully, an individual must be proficient in the following software:

    • SCCM, Group Policy/Group Policy Preferences, Active Directory, AppLocker, Windows Firewall, NTFS permissions, Windows registry, BitLocker, VBScript/HTA/PowerShell scripting, DNS, DHCP, Windows 10/Server 2016, Microsoft Office 365/2016, Internet Explorer 11, Microsoft Edge, Google Chrome and Citrix XenApp.
     

    Apply

     

    Vedder Price's Chicago office is looking for an Practice Development Assistant. The Practice Development Assistant (PD Assistant) works closely with the Practice Development Managers and Coordinators to support the marketing and business development efforts of various practice groups across all firm offices. The PD Assistant works under the supervision of a manager but is responsible for spearheading assigned projects and coordinating all activities associated with those projects. The PD Assistant is expected to understand and help improve the department’s procedures, tools and initiatives and to keep team members and supervisors informed on the status of projects. The daily shift for this person will be 10:00 a.m. to 6:00 p.m. Central time.

    As the Practice Development Assistant your job duties will include but not limited to:
    • Works with Practice Development Managers and Coordinators to coordinate marketing and business development initiatives for specific practice groups across the firm’s offices; this includes drafting and producing marketing proposals and RFP responses, including content development, final document preparation and follow-up
    • Edits, maintains and updates practice-specific pages of the firm website and intranet, as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions
    • Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events
    • Supports the maintenance of current and accurate case lists, descriptions, case studies and client lists for use in marketing and business development efforts
    • Provides research support for various initiatives utilizing research subscriptions and databases. Prepares submissions to legal directories such as Chambers and Legal 500
    • Maintains practice-specific databases, including RFP database, experience database (including deal lists and league table rankings as necessary) and others as required
    • Utilizes firm resources to complete administrative tasks
    • Assists with special projects as assigned
    • Supports seminar and other event-related activities
    • Drafts internal and external communications and marketing collateral
    • Assists attorneys and Practice Development Managers with pitches, proposals and RFP responses
    • Develops and maintains mailing/contact lists using the firm’s CRM database and collaborates with other marketing team members on various projects

    Skills & Competencies:
    • Thorough knowledge of the marketing department and its overall purpose and objectives, and the ability to complete moderately complex assignments independently
    • Ability to set day-to-day priorities based on incoming requests and overall objectives of the firm and the requesting party, as well as to anticipate issues and opportunities and address them with little or no supervision
    • Ability to identify and effectively use data, experience and judgment to formulate realistic and sound points of view and effectively communicate the same to team members and attorneys
    • Must be a self-starter who thrives on juggling numerous, high-visibility projects on tight timetables, is capable of handling significant pressure and has excellent attention to detail
    • Exceptional interpersonal, verbal and written communication skills and a collegial, collaborative approach are critical to success; poise, tact and professionalism when interacting with internal and external contacts are essential
    • Position also requires the ability to work under pressure to meet strict deadlines

    Qualifications & Required Experience:
    • Bachelor’s degree in marketing, journalism, communications or related field required

    Computer Skills:
    To Perform this job successfully, an individual must be proficient in the following software:
    • Successful candidates will have strong-to-advanced technological skills in the Microsoft suite of products as well as with applications specific to the legal industry. Working knowledge of InterAction, Courtlink, PACER, Capital IQ, Bloomberg and Thomson Reuters MonitorSuite preferred.

    Apply

     

    Vedder Price's Chicago office is looking for an Practice Development Coordinator. The Coordinator works under the supervision of a manager but is responsible for spearheading assigned projects and coordinating all activities associated with those projects. The Coordinator is expected to understand and help improve the department’s procedures, tools and initiatives and to keep team members and supervisors informed on the status of projects. The ideal candidate understands the legal industry; is experienced in providing proactive problem-solving to busy attorneys; is a strong writer and communicator; and thrives in a fast-paced, deadline-driven environment. The Coordinator will provide support on pitches, RFPs and other practice group-driven materials.

    As the Practice Development Coordinator your job duties will include but not limited to:
    • Works with Practice Development Managers to coordinate marketing and business development initiatives for specific practice groups across the firm’s offices; this includes drafting and producing marketing proposals and RFP responses, including content development, final document preparation and follow-up
    • Edits, maintains and updates practice-specific pages of the firm website and intranet, as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions
    • Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events
    • Manages the day-to-day activities associated with these initiatives with moderate supervision
    • Maintains current and accurate case lists, descriptions, case studies and client lists for use in marketing and business development efforts
    • Provides research support for various initiatives utilizing research subscriptions and databases
    • Prepares submissions to legal directories such as Chambers and Legal 500

    Skills & Competencies:
    • Must work well under pressure and be a self-starter, problem-solver and team player
    • Must have the ability to organize, prioritize and meet deadlines
    • Must have superior attention to detail and an ability to multi-task in a fast-paced, deadline-driven environment

    Qualifications & Required Experience:
    • Bachelor’s degree in marketing, journalism, communications or related field required
    • A minimum of five years of demonstrated success in a law firm or professional services firm required

    Computer Skills:
    To Perform this job successfully, an individual must be proficient in the following software:
    • Experience with InterAction or other CRM database a plus
    • Working knowledge of Microsoft Office Required

    Apply

     

    Vedder Price’s Chicago office is looking for a Technology Support Specialist to work the scheduled hours of Monday through Friday from 11:00 AM – 7:00 PM. The Technology Support Specialist provides technical support for all Vedder Price software and hardware to all firm employees and their clients.

    As the Technology Support Specialist your job duties will include but not limited to:
    • Primary responsibility is to provide phone, email and desk side technical support for all Vedder Price employees and/or clients
    • Log all calls in the TSC ticketing database and practice total contact ownership for each ticket created in the database, following department escalation procedures when an issue cannot be resolved within a reasonable time frame
    • Prioritization of calls, tickets and managing workflow
    • Diagnose and resolve technical hardware, software and telephone issues. Research unresolved issues using available information and escalation resources
    • Perform any Subject Matter Expert duties that have been assigned by the Technology Support Manager, including working with vendors on issue resolution
    • Report potential trends to the TSC Manager or Supervisor
    • Maintain pert knowledge on all applications used at Vedder Price
    • Maintain knowledge of all Vedder Price platforms, changes and updates, including data communications, programming, database, desktop and network administration
    • Provide holiday support, weekend or evening TSC support coverage when needed

    Skills & Competencies:
    • Must be consistent in performance with minimal absence and unapproved leave
    • Ability to perform detailed troubleshooting of complex technical issues
    • Ability to grow into more senior roles within the Information Systems group
    • Strong interpersonal skills required to communicate with all other IS members, members of the Firm (users of systems), and clients, including the ability to listen and understand situations, problems and solutions. Must have a positive customer service attitude and ability to work well with other groups
    • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; and to deal with problems involving several concrete variables in standardized situations
    • Ability to critically think using logic and reasoning to identify the strengths and weaknesses of alternate solutions and problem solving
    • Effective communication skills, both written and oral
    • Capability to schedule and coordinate multiple activities in results-oriented environment
    • Strong organization skills and ability to prioritize by problem sensitivity and independently work on several complex projects at one time

    Qualifications & Required Experience:
    • Requires a bachelor’s degree (or equivalent work experience) in one of the following disciplines: Computer Science, Information Management, or related field to provide consultative and technical expertise to customers
    • 1-3+ years’ technology support experience helpful

    Computer Skills:
    To Perform this job successfully, an individual must be proficient in the following software:
    • Windows 10, Office 2016 or 365, Chrome/IE, Workshare Compare, iManage or DMS, Forte or a numbering template, General knowledge of Ticketing Databases, Remote Control Tools (Bomgar or SCCM), Citrix

    Apply

     

    Vedder Price's Chicago office is looking for a Trust and Estate Planning Paralegal. This candidate will support the Trust, Estate Planning and Tax practices, assisting with a variety of responsibilities as outlined below.

    As the Trust and Estate Planning Paralegal your job duties will include but not limited to:
    • Prepares tax returns of all types, including individual income, estate and trust income, gift, estate and GST tax returns
    • Prepares estate and trust accountings; analyzes and organizes records and documents
    • Conducts factual research involving assets, liabilities, titling of assets, claims, valuation, contacts and virtually all other matters relating to estates and trusts
    • Performs tax and legal research using library and online resources
    • Reviews and drafts estate planning and other legal documents
    • Assists with business transactions
    • Prepares corporate, partnership and LLC agreements, resolutions and other documents; liaises with Corporate Maintenance to maintain records and minute books
    • Handles governmental, agency and court filings
    • Meets and directly communicates with clients
    • Maintains docket of all estate, trust and court dates
    • Directly deals with numerous clients
    • Acts as a backup for the entire practice group
    • Maintains 1,500 billable hours annually

    Skills & Competencies:
    • High degree of expertise in tax, estate planning and estate administration
    • Accounting experience

    Qualifications & Required Experience:
    • Bachelor's degree is required and an ABA-approved paralegal certificate is preferred
    • Position also requires the ability to work under pressure to meet strict deadlines

    Computer Skills:
    To Perform this job successfully, an individual must be proficient in the following software:
    • Tax preparation programs
    • Accounting programs
    • Estate planning programs
    • Excel
    • Microsoft Office Suite

    Apply

     

    Vedder Price's Chicago office is looking for a Workflow Developer. The Workflow Developer will take a hands-on role in the development of workflows, databases, and other development artifacts within the organization. The Workflow Developer role is primarily responsible for the development and technical support of critical enterprise workflows to insure accurate system operation, process improvement, and integrity of data across core systems. This role will serve as a functional expert on the firm’s key enterprise workflows that leverage Intapp technologies such as Intapp OPEN, Experience, FLOW and INTEGRATE. They serve as a technical point of contact between the business unit and the Technology department. The role will design technical documentation of system updates, develop workflows, and make appropriate recommendations that will positively impact operational effectiveness.

    A successful candidate must be a team player with the ability to effectively participate in projects, demonstrate excellent communication skills and possess the ability to manage a multitude of assignments independently.

    As the Workflow Developer your job duties will include but not limited to:
    • Assist the lead SME of the Intapp suite in driving the strategic technical architecture, software methodologies and processes, technical project management, implementation planning and software maintenance for critical enterprise systems requiring Workflow development and workflow expertise (Intapp OPEN, Experience, FLOW workflow and INTEGRATE).
    • Act as a SME for workflow-oriented business processes (new business intake, conflicts, etc.) and suggest related improvements.
    • Effectively translate business needs, both stated and implied, into workable solutions at all stages of the project process, from envisioning to end product delivery.
    • Ensure continuing operational quality by documenting bug fixes and enhancements.
    • Working closely with the firm’s Technical Support team and the lead SME of the Intapp suite, provide escalated technical and Workflow support to users of firm Workflows.
    • Analyze discrepancies in system performance and makes recommendations for updates.
    • Assist in developing and maintaining standards and best practices for Workflow developers, including but not limited to build, source control, source code, and testing guidelines.
    • Rationalize and simplify existing code base.
    • Participate on project teams for implementing new systems and enhancing or upgrading existing systems.
    • Identify and recommend production customizations and enhancements.
    • Other duties assigned.

    Skills & Competencies:
    • Software development experience (legal industry preferred).
    • Hands-on development experience with Intapp OPEN, INTEGRATE, FLOW and EXPERIENCE highly desirable.
    • In-depth knowledge of risk management workflow solutions for new business intake and conflicts preferred.
    • Ability to understand high level requirements and translate them into technical solutions.
    • Produce high quality, modular, reusable code that incorporates current best practices.
    • Development experience related to core financial software Workflows, such as: Elite, Chrome River, and DTE/Intapp Time desirable.
    • Experience with business and technical requirements analysis, business process modeling/mapping, methodology development, and data mapping.
    • Strong communication skills, including presentation skills and ability to tailor communications for the intended audience.
    • Strong time management skills with proven ability to multi-task and maintain professional demeanor under pressure.
    • Demonstrated ability to stay current with industry best practices, existing and emerging technology platforms, and trends related to architecture and Workflow development.

    Qualifications & Required Experience:
    • Bachelor or Associates Degree in Computer Information Systems and/or Accounting, Finance, Business Administration.
    • 2 years minimum experience developing and supporting complex workflows using tools such as Intapp OPEN, FLOW, INTEGRATE, K2, BizTalk, SSIS, etc.
    • Ability to function at a high level in a fast-paced environment where requirements and projects may change quickly.

    Computer Skills:
    To Perform this job successfully, an individual must be proficient in the following software:
    • Strong working knowledge of Microsoft Office Suite, including Word, Excel and Outlook.
    • Knowledge of structured query language (SQL specifically).
    • Demonstrated working knowledge of workflow solutions such as K2, BizTalk, SSIS, etc. a plus.
    • Familiar with development technologies such as C#, VB.NET, ASP.NET, MVC, LINQ, etc.
    • Understanding of Object-Oriented design patterns and Service Oriented Architecture (SOA), including technologies such as SOAP, WSDL, WCF and Web Services.
    • Experience developing complex reports using tools such as SSRS, Power BI, Cognos, etc.

    Apply

     

    Vedder Price's New York office is looking for a Corporate Finance (GTF) Paralegal. This candidate will manage closings and prepare closing sets; preparation and filing of documents and UCCs for closings; post-closing document preparation and follow-up. This high-profile position entails direct interface with the Global Transportation Finance attorneys, clients and opposing counsel.

    As the Corporate Finance (GTF) Paralegal your job duties will include but not limited to:

    • Manage, prepare and distribute post-closing sets and other materials
    • Manage and coordinate transaction closings
    • Create electronic post-closing CDs
    • Assist attorneys with business leasing and loan transactions
    • Review and organize due diligence materials
    • Proof read
    • Prepare and review UCC filings and documentation
    • Draft closing documents and correspondence
    • Analyze and organize client records
    • Reconcile vendor invoices
    • Interact with clients and other counsel during business transactions
    • Work with project assistants and other support personnel to complete closing sets
    • Annually log a target 1500 billable hours

    Skills & Competencies:

    • Able to learn quickly and apply training to practical issues
    • Excellent organizational skills and attention to detail
    • Excellent verbal and written skills
    • Able to work under pressure on time sensitive projects
    • Able to work independently
    • Ability to travel as required
    • Excellent interpersonal skills
    • Effective in managing multiple tasks
    • Solid knowledge of Microsoft Office Suite
    • Willingness to work overtime

    Qualifications & Required Experience:

    • Bachelor’s degree required
    • ABA-approved paralegal certificate also preferred
    • Familiarity with UCC’s is a plus

    Computer Skills:

    To perform this job successfully, an individual must be proficient in the following software:

    • Knowledge of Microsoft Windows, Word, Outlook and Excel; proficiency using the Internet for fact research

    Apply

     

    Vedder Price's San Francisco’s office is looking for a Corporate & Litigation Legal Secretary. This candidate will provide high level assistance to Shareholders and Associates as assigned to ensure client demands are met and timely, accurate completion of projects and tasks. Tasks include document processing and editing; preparing financial transaction closing sets, managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.

    As the Corporate & Litigation Legal Secretary your job duties will include but not limited to:

    • Uses word processing and document management software (Microsoft Office 2010, including Excel, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials
    • Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies
    • Interacts on a daily basis with departments within the Firm to facilitate highest possible support to the Shareholder and clients
    • Coordinate all aspects of the deadlines for the Shareholder’s workload; provide reminders on work product that is due; act as gatekeeper on incoming work; follow up on meetings attended (both with internal and external contacts)
    • Develops and maintains structures for internal group meetings and communications within the firm
    • Monitors tasks delegated by the Shareholder to associates and paralegals and confirms that work is completed by agreed upon deadlines
    • Prepares attorney expense reports, chargeable and non-chargeable time entries and client billings
    • Maintains Shareholder calendar and organizes travel, events, etc. for Shareholder
    • Prepares the Shareholder for all internal/external meetings
    • Answers, screens and places phone calls
    • Opens, reads and routes incoming mail
    • Manages Shareholder email account including assistance with culling email and filing in the firm Records Management system (VP Records).
    • Manages current materials for business development purposes and works in conjunction with the Marketing Department on preparation of business development and marketing events and projects
    • Prepares papers and correspondence of a legal and non-legal nature
    • Transcribes dictation

    Skills & Competencies:

    • Strong knowledge of corporate transactional and closing processes
    • Strong knowledge of legal terminology
    • Knowledge of e-filings and California and Federal Court procedures preferred
    • Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 65 words per minute
    • Ability to take ownership of tasks and projects and follow-up as needed to ensure timely completion
    • Ability to communicate effectively and courteously with others
    • Ability to solve problems quickly and effectively
    • Experience with effective  management of tasks and projects
    • Excellent presentation skills
    • Ability to read, interpret and follow instructions
    • Ability to work core business hours of 9:00 am- 5:00 pm with flexibility for overtime, as required
    • Personable and professional
    • Able to prioritize tasks in a high-pressure environment
    • Strong organizational skills, ability to work independently on several projects at one time

    Qualifications & Required Experience:

    • Thorough knowledge of corporate transactions and closings, with at least five (5) years’ experience in this area.
    • Minimum of five (5) years of experience working with a Shareholder and supporting a team of at least three (3) attorneys.
    • High School diploma or equivalent

    Computer Skills:

    To perform this job successfully, an individual must be proficient in the following software:

    • Proficient in Word, Adobe, PowerPoint and Excel

    Apply