Vedder Price

Vedder Price’s administrative team oversees the capabilities necessary for us to deliver responsive, results-oriented and cost-effective client services.

If you would like to apply to Vedder Price, please submit your resume to:

Gina Grunloh
Staff Recruiter
222 North LaSalle Street
Suite 2600
Chicago, Illinois 60601
Fax: +1 (312) 609 5005
recruiting@vedderprice.com

Careers & Open Positions

The Corporate M&A Paralegal  handles all aspects of M&A deal management and other transactions from inception to post-closing, requiring a familiarity with both buyer- and seller-side transactions. This high-profile position involves direct interface with attorneys, clients, Corporate Services and opposing counsel. Responsibilities include, but are not limited to, the following:

General

  • Conduct research related to transactions and filings through both print and electronic sources
  • Develop physical and virtual data rooms; manage data in Vedder Connect and related applications
  • Conduct preliminary organization of records and documents
  • Manage corporate services vendors, post-completion billing and vendor invoice management

M&A

  • Prepare withdrawal and qualification documents, stock certificates, legends and backing sheets
  • Draft shareholder and board consents
  • Prepare and draft merger or purchase agreements and draft disclosure schedules
  • Manage the preparation of closing sets other post-closing deliverables

Entity Formation

  • Draft organizational, incorporation and formation documents such as Articles of Organization
  • Prepare Forms SS-4 and apply for Employer ID Numbers
  • Coordinate execution of consent forms for using service companies as Registered Agent
  • Coordinate execution of consent forms for using service companies as Registered Agent

Education and Qualifications

  • BA or equivalent degree or experience
  • ABA-approved paralegal training certification preferred
  • Minimum of three to five years’ transactional and corporate/securities paralegal experience
  • Proficiency in Microsoft Office programs, including Word, Excel and PowerPoint

Apply

 

As an Enterprise Applications Engineer, you will be responsible for research, development, implementation, and maintenance of global enterprise software solutions with an emphasis on the document management system. The Enterprise Applications Engineer will be a subject matter expert on key document production software such as iManage Cloud, Microsoft Office, Litera/Forte, Workshare, etc.

The Enterprise Applications Engineer will find new and innovative solutions for existing challenges and current platforms. This includes, but is not limited to, these and other critical functions:

  • Leading project teams to research, evaluate, design, implement and support the firm’s document management system (iManage Cloud).
  • Liaising with leaders of other business units (e.g. Security, Data Governance, Records Management, etc.) to ensure that their needs are understood and met.
  • Establishes and maintains best practices for managing the iManage system including security, metadata management, workspace design, etc. for the cloud.
  • Utilizing his/her technical creativity to identify and implement additional enhancements and new software solutions across various enterprise applications.
  • Recommends firm standards on Microsoft Office settings and third-party products such as, but not limited to, document comparison tools, metadata tools, and firm templates.

Duties & Responsibilities:

  • The successful Enterprise Applications Engineer must have knowledge and proficiency in a wide variety of software programs, including Microsoft Windows Enterprise, Microsoft Windows Server and Microsoft Office (Word, Excel PowerPoint and Outlook) with demonstrated knowledge of various document comparison and metadata tools, firm templates, Microsoft Office third party add-ins, etc.
  • The Enterprise Applications Engineer must also display strong analytical skills, attention to detail, and quality assurance processes, along with the ability to use independent judgment and discretion when making majority of decisions with regards to implementing Enterprise technology projects.
  • Advanced experience with Microsoft desktop operating systems including a working knowledge of the registry.
  • Promptly respond to escalated issues and calls regarding any of the above.
  • Support enterprise digital strategy and organizational change management.
  • Define, set up, and execute test cases to validate that the solution meets functional and non-functional requirements.
  • Collaborates with internal IT and iManage resources to troubleshoot issues and performance optimization.
  • Advises upper management on new features of enterprise applications, evaluates benefits of those features, and coordinates with internal trainers to introduce those features and related workflows to the firm.

Skills & Competencies:

The person in this role must be experienced in working effectively with IT developers, architects and external vendors in advocating on behalf of end users.

  • Minimum Five (5) years of experience in a PC hardware/multi-user software applications support role is required.
  • Experience with enterprise class software installations and upgrades, training and technical documentation is desired.
  • Familiarity with iManage reporting and data import/export tools (from iManage or third-party) desired.

Qualifications & Required Experience:

  • A Bachelor’s degree in Computer Science, related field or appropriate work experience is required.
  • Position also requires the ability to work under pressure to meet strict deadlines.

Apply

We have an excellent full-time employment opportunity for an Intellectual Property Docket Specialist in our Chicago office. The Intellectual Property Docket Specialist will be responsible for all aspects of docketing activities pertaining to Intellectual Property (IP) matters.

Duties & Responsibilities:

  • Utilize IP-specific software (CPI) to calendar and docket all IP-related activities for patent, trademark and copyright matters
  • Manage projects related to IP docketing, including review of matters and matter status with the USPTO
  • Adhere to department and firm policies related to docketing matters and procedures
  • Prepare e-mails to attorneys, paralegals, secretaries and foreign associates as needed
  • Generate accurate customized reports for attorneys, paralegals and secretaries as requested
  • Follow up on deadlines for response to Office Actions, clearing docketed dates accordingly

Skills & Competencies:

  • Exhibit strong substantive knowledge of docketing requirements as well as being strongly analytical, organized, highly motivated, proactive and communicative. Candidate must also be a problem solver and a team player with the ability to exercise independence and professional judgement in a fast-paced environment
  • Knowledge of U.S. and foreign patents, PAIR and PCT

Qualifications & Required Experience:

  • Associate's degree or higher required
  • 3-5 years of experience in a law firm or corporation
  • Position also requires the ability to work under pressure to meet strict deadlines

Apply

Vedder Price has an opening in our Chicago office for a Legal Secretary to provide support to attorneys and paralegals in the Corporate and Litigation business practices. Responsibilities and requirements of this position are as follows:

  • Document processing and editing; preparing financial transaction documents
  • Prepare and format legal documents for court filings
  • Managing travel arrangements
  • Processing new business intake
  • Preparing and submitting attorney expenses; inputting attorney time entries
  • Handling client billing
  • Responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks
  • Associate's degree preferred
  • Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys
  • Position also requires the ability to work under pressure to meet strict deadlines

Apply

The Multi-Media Coordinator oversees the coordination of online and print marketing initiatives, including writing, editing and production of marketing communications; updates and maintains the firm website and other online platforms; provides basic design support and works with outside designers to the extent their services are required; and assists with firm marketing events and their accompanying printed materials.

Duties & Responsibilities:

  • Create effective graphic concepts and execution as they relate to the scope of work
  • Develop effective print collateral and advertising (as required)
  • Meet with designers, vendors, technical staff and internal clients on projects and collaborate on technical specifications and deadlines
  • Design customized materials for client needs
  • Maintain the firm’s media library and assist with day-to-day design-related requests
  • Manage graphic and communications projects
  • Integrate text and graphics into the design of new and existing print and web marketing materials
  • Ability to work with internal and external clients, prioritize and juggle multiple projects as well as work under tight deadlines
  • Excellent written and verbal communication skills and documentation abilities

Qualifications & Required Experience:

  • BA in Graphic Arts, related field, or extensive relevant professional experience
  • Minimum 3-5 years’ experience in graphic arts and multi-media field
  • Extensive print and web design experience
  • Advanced creative and conceptual skills working on either a MAC or PC platform
  • Strong proficiency with print and web design software tools such as Adobe Creative Suite (InDesign, Illustrator and Photoshop) and Flash
  • Video editing software experience a plus

Apply

The Practice Development and Communications Coordinator (Coordinator) works closely with the Practice Development Managers to support the marketing and business development efforts of various practice groups across all firm offices. This Coordinator’s time is divided into two major activities:  (1) supporting the practice development activities of the managers and (2) supporting the communications needs of the firm. This position will be in either the Chicago or New York Office. 

Practice Development Support:  The Coordinator works under the supervision of a manager but is responsible for spearheading assigned projects and coordinating all activities associated with those projects. The Coordinator is expected to understand and help improve the department’s procedures, tools and initiatives and to keep team members and supervisors informed on the status of projects. The ideal candidate understands the legal industry; is experienced in providing proactive problem-solving to busy attorneys; is a strong writer and communicator; and thrives in a fast-paced, deadline-driven environment.  The Coordinator will provide support on pitches, RFPs and other practice group-driven materials.

Communications Support:  The Coordinator works with the firm’s lawyers and members of the Marketing Department to enhance the firm’s internal and external communications. Key responsibilities include social media support, website support and internal communications as assigned. This position reports to a Practice Development Manager and collaborates closely with all other managers in the department.

Duties & Responsibilities:

  • Works with Practice Development Managers to coordinate marketing and business development initiatives for specific practice groups across the firm’s offices; this includes drafting and producing marketing proposals and RFP responses, including content development, final document preparation and follow-up
  • Edits, maintains and updates practice-specific pages of the firm website and intranet, as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions
  • Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events
  • Manages the day-to-day activities associated with these initiatives with moderate supervision
  • Maintains current and accurate case lists, descriptions, case studies and client lists for use in marketing and business development efforts
  • Provides research support for various initiatives utilizing research subscriptions and databases.
  • Prepares submissions to legal directories such as Chambers and Legal 500

Qualifications & Required Experience:

  • Bachelor’s degree in marketing, journalism, communications or related field required
  • A minimum of five years of demonstrated success in a law firm or professional services firm required

Apply

 

The Practice Development Manager (PD Manager) is responsible for managing client development programs for several litigation and corporate practice groups to be assigned by the Director of Marketing. The PD Manager wears many hats and is responsible for staying on top of present and emerging trends in specific client industries, creating and implementing multifaceted strategies to raise the profiles of the practices and attorneys, collaborating with attorneys on business development plans. Significant responsibility and autonomy will be afforded candidates who demonstrate independent judgment, strategic and diplomatic thinking, and the ability to function effectively at several levels.

The PD Manager may also provide daily oversight of marketing staff (individual assignments vary) to ensure the timely completion of marketing-related activities. The PD Manager analyzes and resolves work issues on a day-to-day basis under supervision of the Director of Marketing. In this supervisory role, the PD Manager is accountable for the work and actions of the staff members he or she oversees.

Duties & Responsibilities:

  • Assigns work:  Assigns tasks and projects to the marketing staff, explains how those duties are to be done (i.e., what level of performance will meet the supervisor’s expectations) and communicates how the successful performance of those duties will be measured. Effective communication is key to ensuring that the marketing assistants and coordinators are productive and accurate in terms of the work product they produce. The PD Manager is the role model and leader for those who report to him/her.
  • Advises the Marketing Director of project status
  • Meets established deadlines for all projects, and oversees flawless execution
  • Supports and assists coordinators and assistants in managing workload
  • Performs the duties of the marketing staff members in their absence, or assures that their duties are covered by others

Qualifications & Required Experience:

  • Bachelor’s degree in marketing is required
  • Minimum 8 to 10 years’ experience in a marketing/communications function within a professional services firm is required; law firm experience is preferred

Apply

 

Vedder Price has an opening in our New York office for a Legal Secretary. Looking for a multi-skilled Legal Secretary who wants to be part of a collegial atmosphere in a fast-paced environment. As a member of the secretarial team, the candidate will provide support to attorneys and paralegals in all areas of the Corporate and Litigation business practices; provide a high level of client services to assist in document processing; make travel arrangements and prepare travel itineraries for attorneys and paralegals; process new-business intake and expense forms; complete time entry for assignments; answer telephones and take messages; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; file and perform other administrative duties as assigned. This position works in a team environment with other secretaries to provide high-quality service by using innovative technical skills and creative soft skills. A bachelor’s degree is preferred with a minimum of eight (8) years of legal secretarial experience in a law firm environment. Proficiency in MS Word, Outlook, Excel and PowerPoint is a must, with a minimum typing speed of 65 words per minute.

Apply

The Records & Information Compliance Analyst (“RIC Analyst”) is responsible for records management and information compliance activities in the East Coast offices. This role performs tasks relating to the creation and lifecycle management of Legal Representation and Firm Business Records and is required to maintain extensive knowledge of the Firm’s records management policies, processes and systems, as well as an advanced ability to recognize and appraise specific legal documents for retention and disposition. The RIC Analyst is also responsible for assigned tasks related to incoming or outgoing matter transfers, the implementation and management of document holds and ethical screens and other Information Compliance activities, such as  preservation orders and destruction obligations.

Duties & Responsibilities:

  • Has a complete understanding of the Firm’s records management policies, processes, methodologies and systems. Understands policy and process distinctions between legal representation records and Firm administrative records. Able to distinguish and appraise various types of legal practice and Firm administrative records.
  • Creates new records in the Firm’s electronic Records Management System (RMS), including the generation of bar-code labels and placing them on the appropriate physical media.
  • Maintains all files located in the Records Department storage areas and case rooms.Updates the RMS while performing daily tasks, including but not limited to; circulation, file creation, file name edits, processing files for off-site, file audits, etc.
  • Has a complete understanding of the Firm’s records management policies, processes, methodologies and systems. Understands policy and process distinctions between legal representation records and Firm administrative records. Able to distinguish and appraise various types of legal practice and Firm administrative records.
  • Under the direction of the Information Compliance Specialist, reviews incoming electronically stored information (“ESI”) related to matter mobility including confirmation of receipt, identifying appropriate repository for storage, facilitating the import of data, managing the disposition of electronic media, and associated reporting and system updates. Communicates extensively with attorneys and Information Technology staff regarding the appropriate classification of incoming ESI.
  • Facilitates the implementation and maintenance of compliance activities associated with legal holds, ethical screens, preservation orders, and destruction orders. This includes collaboration with assigned attorneys, the collection of all relevant hard copy and electronic records, and associated reporting and system updates.

Skills & Competencies:

  • Solid understanding of information management processes and methodologies, such as records classification and appraisal, records transfers, document holds, destruction orders, and records retention. Excellent organizational skills, methodical and detail oriented, with an ability to research, analyze, manage and report on data, processes and projects in a detailed and orderly manner.
  • Extensive experience working with records management applications, including those used to create and manage electronic records. Skilled user of the Firm’s technologies and the Internet.  Skilled user of Microsoft Office applications. Solid experience with image capture and data transfer technologies.

Qualifications & Required Experience:

  • Education - A Bachelor’s Degree in Business, Library Science, Information Science or other related field or an equivalent combination of education and/or work experience. An equivalent combination of education and experience may be considered.
  • Experience - Requires a minimum of three years of records management experience. Must possess strong leadership skills and successfully demonstrate competencies with records management, customer service and computer skills. Demonstrated experience with information management technologies, including RIM databases, litigation support tools, document management systems, e-mail systems and image capture and data transfer technologies.
  • Desirable Qualifications - Prior law firm experience; Certified Records Manager designation, Information Governance Professional designation or litigation support certification; experience designing workflow processes; project management experience a plus.

Apply

Vedder Price has an excellent employment opportunity for an entry-level Paralegal in our San Francisco office. This high-profile position entails, among other things, management of closings as well as direct interface with the firm’s Global Transportation Finance team, firm clients and opposing counsel.

Duties & Responsibilities:

  • Manage, prepare and distribute post-closing sets and other materials
  • Coordinate transaction closings with Project Assistants and support personnel
  • Assist attorneys with business leasing and loan transactions
  • Review and organize due diligence materials
  • Prepare and review Uniform Commercial Code (UCC) filings and documentation
  • Annually log at least 1,500 billable hours

Skills & Competencies:

  • Strong research and writing ability
  • Excellent verbal skills, organizational skills and attention to detail
  • Ability to learn quickly and employ practical application
  • Willingness and flexibility to work overtime

Qualifications & Required Experience:

  • Bachelor’s degree preferred
  • UCC familiarity a plus
  • Certificate from an ABA-approved paralegal training program preferred
  • Experience in commercial lending/asset-based financing and transactional work a plus

Apply