Vedder Price

Vedder Price’s administrative team oversees the capabilities necessary for us to deliver responsive, results-oriented and cost-effective client services.

If you would like to apply to Vedder Price, please submit your resume to: 

Vedder Price Recruiting
222 North LaSalle Street
Suite 2600
Chicago, Illinois 60601
Fax: +1 (312) 609 5005
recruiting@vedderprice.com

Careers & Open Positions

The Billing Coordinator is primarily responsible for ensuring accurate, timely, and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing with all offices.

Responsibilities:

  • Review and bill attorney hours and disbursements to clients
  • Review and edit proformas in response to attorney and secretary requests
  • Apply retainer funds as directed by attorney
  • Process write-offs following Firm policy
  • Ability to execute complex bills in a timely manner
  • Ability to understand Exception rates, Discounts, Multipayor, and Electronic Billing/eHub
  • Ability to handle high volume of bills per month and prioritize accordingly
  • Act as a resource and effectively interact and communicate with attorneys, secretaries, and clients
  • Review and verify accuracy of billing and provide supporting documentation as required
  • Research and respond to inquiries regarding billing issues and problems
  • Create billing reports and spreadsheets for analyses as required
  • Organize and maintain billing files
  • Ability to assist in preparing documentation for exhibits in court
  • Perform special projects as assigned
  • Ad-hoc reports as requested

Skills and Attributes:

  • Ability to prioritize and multi-task in a fast paced environment
  • Ability to handle confidential information in a discreet, professional manner
  • High standards, excellent attention to detail, effective communicator, an ownership mentality and exceptional follow through skills are absolutely essential for success in this position
  • Ability to meet deadlines and use time efficiently
  • Ability to demonstrate good common sense and sound judgment
  • Ability to work independently, a self-starter
  • Must have strong verbal and written communication skills
  • Excellent organizational skills

Position Requirements:

  • Ability to be an effective team member and display initiative
  • 1-3 years Billing experience in a law firm environment
  • Elite accounting software experience preferred
  • Proficient with MS Word and Excel

Apply

The Corporate Finance Paralegal handles all aspects of deal management for finance, health care and other transactions from inception to post-closing and is knowledgeable on both buyer and seller side transactions and equity deals. This high-profile position involves direct interface with attorneys, clients, the Corporate Services team and opposing counsel. Responsibilities include, but are not limited to, the following:

General:

  • Develop and conduct print and electronic research related to transactions and filings
  • Develop physical and virtual data rooms, and manage data in Vedder Connect and related applications
  • Conduct preliminary organization of records and documents
  • Work with Accounting to manage corporate services vendors, post-completion billing and vendor invoice management
  • Work with Corporate Services team to manage client information in Corporate Focus

Finance:

  • Draft transactional documents relating to loan parties
  • Prepare and file various UCC financing statements
  • Order good standing certifications and certified charters
  • Prepare and submit Forms 8821 and W-9 to the IRS
  • Create signature packets and coordinate their execution by multiple parties
  • Prepare and circulate closing documents to all parties for review
  • Prepare transmittal letters and coordinate documentation delivery to loan parties
  • Manage post-closing matters
  • Interact and coordinate with various service companies

Education and Qualifications:

  • BA or equivalent degree or experience
  • ABA-approved paralegal training certification preferred
  • Minimum of five years’ transactional and corporate/securities paralegal experience

Apply

Vedder Price has an immediate opening for a Finance & Transactions (F&T) Practice Manager in our Chicago office. Reporting to the Assistant Operating Shareholder (AOS) and F&T practice group leaders (PGLs), the F&T Practice Manager is responsible for the daily execution of operations of the F&T group, primarily in the areas of strategy, attorney utilization and professional development as well as supporting marketing and client development initiatives, financial reporting, talent management, shareholder support and other firm-wide initiatives.

Duties & Responsibilities:

  • Provide administrative and operational support to the AOS and PGLs
  • Facilitate onboarding and integration of lateral attorneys
  • Assist in coordinating and planning F&T group meetings, conferences and other functions
  • Work with the Accounting and Finance Department to address specific reporting requirements for PGLs and the F&T group in accordance with firm policies and procedures
  • Provide orientation support to F&T group junior associates and lateral attorney hires
  • In conjunction with the Director of Associate Development, work with PGLs, shareholders and the Professional Development Department to plan and conduct formal training programs for F&T group attorneys
  • Work with the AOS, PGLs, the Director of Associate Development and the Human Resources Department to address personnel issues involving F&T group attorneys
  • Ensure that the specific business development and marketing initiatives, as well as pitches and RFPs, of the F&T group are aligned with the overall firm strategy

Skills & Competencies:

  • Excellent interpersonal skills and ability to deal effectively with attorneys, staff and peer administrators across the firm
  • Strong project management and organizational skills
  • Able to work independently on and manage a variety of responsibilities in a fast-paced environment
  • Excellent oral and written communication skills

Qualifications & Required Experience:

  • Bachelor's degree required
  • MBA, JD or equivalent preferred
  • Minimum five years' directly related experience required
  • Experience in a professional services firm, ideally a law firm, preferred

Apply

Vedder Price has an excellent employment opportunity for an Global Transportation Finance Paralegal in our Chicago office. This high-profile position entails, among other things, management of closings as well as direct interface with the firm’s Global Transportation Finance team, firm clients and opposing counsel.

Duties & Responsibilities:

  • Manage, prepare and distribute post-closing sets and other materials
  • Coordinate transaction closings with Project Assistants and support personnel
  • Assist attorneys with business leasing and loan transactions
  • Review and organize due diligence materials
  • Prepare and review Uniform Commercial Code (UCC) filings and documentation
  • Annually log at least 1,500 billable hours

Skills & Competencies:

  • Strong research and writing ability
  • Excellent verbal skills, organizational skills and attention to detail
  • Ability to learn quickly and employ practical application
  • Willingness and flexibility to work overtime

Qualifications & Required Experience:

  • Bachelor’s degree preferred
  • Minimum three to five years’ experience in commercial lending/asset-based financing  and transactional work
  • Certificate from an ABA-approved paralegal training program a plus
  • Familiarity with UCC's a plus

Apply

Vedder Price has an opening for a Docket Specialist. This position is responsible for supporting the Litigation, Labor and Bankruptcy practice areas firm wide. Strong administrative, organizational, and interpersonal skills and the ability to recognize and act on important details and deadlines are also required. Candidate must have the ability to work under pressure, respond quickly to changing demands, and be self-motivated with the ability to work both independently and as part of a team.

Responsibilities:

  • E-File and obtain documents using PACER and other court resources.
  • Assist in searches and extraction of information from court-related databases and websites.
  • Arrange for service of subpoenas and summons using Firm preferred process servers.
  • Interact with personnel from multiple departments and at various levels in the firm.
  • Use CompuLaw to perform docketing/calendaring responsibilities and to run standard reports to notify attorneys of upcoming dates.
  • Assist with department projects as needed and perform other work-related duties as assigned by attorneys and manager.
  • Enforce department and firm policies related to docketing matters.

Qualifications and Education:

  • Associate’s degree or higher required; or any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position is preferred.
  • Three (3) to five (5) years of experience within a law firm environment preferred.
  • Detail oriented, extremely organized, and able to prioritize tasks in a high-pressure environment.
  • Excellent verbal and written communication skills.
  • Ability to interact effectively and professionally with internal clients and all levels of personnel, including attorneys, coworkers, and administrators.
  • Thorough knowledge of federal and state e-filing procedures 

Apply

The Practice Development and Communications Coordinator (Coordinator) works closely with the Practice Development Managers to support the marketing and business development efforts of various practice groups across all firm offices. This Coordinator’s time is divided into two major activities:  (1) supporting the practice development activities of the managers and (2) supporting the communications needs of the firm. This position will be in either the Chicago or New York Office. 

Practice Development Support:  The Coordinator works under the supervision of a manager but is responsible for spearheading assigned projects and coordinating all activities associated with those projects. The Coordinator is expected to understand and help improve the department’s procedures, tools and initiatives and to keep team members and supervisors informed on the status of projects. The ideal candidate understands the legal industry; is experienced in providing proactive problem-solving to busy attorneys; is a strong writer and communicator; and thrives in a fast-paced, deadline-driven environment.  The Coordinator will provide support on pitches, RFPs and other practice group-driven materials.

Communications Support:  The Coordinator works with the firm’s lawyers and members of the Marketing Department to enhance the firm’s internal and external communications. Key responsibilities include social media support, website support and internal communications as assigned. This position reports to a Practice Development Manager and collaborates closely with all other managers in the department.

Duties & Responsibilities:

  • Works with Practice Development Managers to coordinate marketing and business development initiatives for specific practice groups across the firm’s offices; this includes drafting and producing marketing proposals and RFP responses, including content development, final document preparation and follow-up
  • Edits, maintains and updates practice-specific pages of the firm website and intranet, as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions
  • Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events
  • Manages the day-to-day activities associated with these initiatives with moderate supervision
  • Maintains current and accurate case lists, descriptions, case studies and client lists for use in marketing and business development efforts
  • Provides research support for various initiatives utilizing research subscriptions and databases.
  • Prepares submissions to legal directories such as Chambers and Legal 500

Qualifications & Required Experience:

  • Bachelor’s degree in marketing, journalism, communications or related field required
  • A minimum of five years of demonstrated success in a law firm or professional services firm required

Apply

 

The Practice Development Manager (PD Manager) is responsible for managing client development programs for several litigation and corporate practice groups to be assigned by the Director of Marketing. The PD Manager wears many hats and is responsible for staying on top of present and emerging trends in specific client industries, creating and implementing multifaceted strategies to raise the profiles of the practices and attorneys, collaborating with attorneys on business development plans. Significant responsibility and autonomy will be afforded candidates who demonstrate independent judgment, strategic and diplomatic thinking, and the ability to function effectively at several levels.

The PD Manager may also provide daily oversight of marketing staff (individual assignments vary) to ensure the timely completion of marketing-related activities. The PD Manager analyzes and resolves work issues on a day-to-day basis under supervision of the Director of Marketing. In this supervisory role, the PD Manager is accountable for the work and actions of the staff members he or she oversees.

Duties & Responsibilities:

  • Assigns work:  Assigns tasks and projects to the marketing staff, explains how those duties are to be done (i.e., what level of performance will meet the supervisor’s expectations) and communicates how the successful performance of those duties will be measured. Effective communication is key to ensuring that the marketing assistants and coordinators are productive and accurate in terms of the work product they produce. The PD Manager is the role model and leader for those who report to him/her.
  • Advises the Marketing Director of project status
  • Meets established deadlines for all projects, and oversees flawless execution
  • Supports and assists coordinators and assistants in managing workload
  • Performs the duties of the marketing staff members in their absence, or assures that their duties are covered by others

Qualifications & Required Experience:

  • Bachelor’s degree in marketing is required
  • Minimum 8 to 10 years’ experience in a marketing/communications function within a professional services firm is required; law firm experience is preferred

Apply

 

The Practice Development Specialist works closely with the Practice Development Managers to support the marketing and business development efforts of various practice groups across all firm offices, providing support on pitches, RFPs and other practice group-driven materials.

Duties & Responsibilities:

  • Edits, maintains and updates practice-specific pages of the firm’s website and intranet as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions
  • Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events
  • Prepares submissions to legal directories such as Chambers and Legal 500
  • Maintains practice-specific databases, including RFP database, experience database (including deal lists and League Table rankings as necessary) and others as required

Skills & Competencies:

  • Thorough knowledge of the firm’s Marketing Department and its overall purpose and objectives, and the ability to complete moderately complex assignments independently
  • Ability to set day-to-day priorities based on incoming requests and overall objectives of the firm and the requesting party, as well as to anticipate issues and opportunities and address them with little or no supervision
  • Ability to identify and effectively use data, experience and judgment to formulate realistic and sound points of view and effectively communicate the same to team members and attorneys

Qualifications & Required Experience:

  • Bachelor’s degree in marketing, journalism, communications or related field required
  • A minimum of eight years of demonstrated success in a law firm or professional services firm required
  • Previous experience supporting a corporate practice group in a law firm is required
  • Well-versed in the Microsoft Suite of products
  • Working knowledge of LexisNexis® InterAction, LexisNexis® Courtlink, PACER, S&P Capital IQ, Bloomberg and LexisNexis® atVantage preferred
  • Working familiarity with HTML and basic website technology platforms such as SiteCore preferred

Apply

The Corporate M&A Paralegal  handles all aspects of M&A deal management and other transactions from inception to post-closing, requiring a familiarity with both buyer- and seller-side transactions. This high-profile position involves direct interface with attorneys, clients, Corporate Services and opposing counsel. Responsibilities include, but are not limited to, the following:

General

  • Conduct research related to transactions and filings through both print and electronic sources
  • Develop physical and virtual data rooms; manage data in Vedder Connect and related applications
  • Conduct preliminary organization of records and documents
  • Manage corporate services vendors, post-completion billing and vendor invoice management

M&A

  • Prepare withdrawal and qualification documents, stock certificates, legends and backing sheets
  • Draft shareholder and board consents
  • Prepare and draft merger or purchase agreements and draft disclosure schedules
  • Manage the preparation of closing sets other post-closing deliverables

Entity Formation

  • Draft organizational, incorporation and formation documents such as Articles of Organization
  • Prepare Forms SS-4 and apply for Employer ID Numbers
  • Coordinate execution of consent forms for using service companies as Registered Agent
  • Coordinate execution of consent forms for using service companies as Registered Agent

Education and Qualifications

  • BA or equivalent degree or experience
  • ABA-approved paralegal training certification preferred
  • Minimum of three to five years’ transactional and corporate/securities paralegal experience
  • Proficiency in Microsoft Office programs, including Word, Excel and PowerPoint

Apply

 

The legal secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.

Responsibilities:

  • Uses word processing and document management software (Microsoft Office 2010, including Adobe, PowerPoint, Excel, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of legal documents
  • Assist attorneys with new client applications and conflict checks
  • Accurately enter attorney time into timekeeping system to meet weekly deadlines
  • Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
  • Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
  • Prepare and submit expense reports
  • Work closely with Accounting Department staff to prepare and manage client billings and receivables
  • Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
  • Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
  • Open, review and route mail as directed
  • Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Essential Knowledge, Skills, Abilities and Other Job-Related Competencies:

  • Associate’s degree preferred
  • Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys
  • Proficiency in MS Word and Adobe a must, minimum typing speed of 65 words/min
  • Advanced knowledge in formatting briefs, pleadings and other litigation documents
  • Knowledge of e-filings and California and Federal Court procedures
  • Excellent written and verbal communication skills
  • Ability to deal courteously and effectively with others
  • Ability to read, interpret and follow instructions
  • Ability to work core business hours with flexibility for overtime, as required
  • Personable, professional, detailed-oriented and a problem solver
  • Able to prioritize tasks in a high-pressure environment
  • Strong organizational skills combined with the ability to work independently on several projects at one time

Apply