Vedder Price

Vedder Price’s administrative team oversees the capabilities necessary for us to deliver responsive, results-oriented and cost-effective client services.

If you would like to apply to Vedder Price, please submit your resume to: 

Vedder Price Recruiting
222 North LaSalle Street
Suite 2600
Chicago, Illinois 60601
Fax: +1 (312) 609 5005
recruiting@vedderprice.com

Vedder Price's Chicago office is looking for an Audio-Visual and Multimedia Engineer. This candidate will design, support and maintain the multimedia technology for the firm. Assist with technology strategy design, including supporting audio and video conferences, presentations, and meeting recording. Provide unique solutions based on client requirements. Support, promote and maintain multimedia solutions to address client, firm and other departmental needs (Training, Recruiting, Business Development, etc.).

As the Audio-Visual and Multimedia Engineer your job duties will include but not limited to:

  • Provide end user support in conference rooms both large and small, including for Webex, Zoom, Pexip and audio bridging
  • Provide executive-level support for large and small meetings, including setup, testing, meeting execution, troubleshooting and post-meeting follow up
  • Execute weekly health checks for conference room maintenance
  • Troubleshoot complex video conferencing and audio-conferencing issues, and coordinate repairs with onsite vendors
  • Provide remote support for remote office conference rooms and troubleshooting with end users and local support staff
  • Work with Operations and other Technology team members to design, implement and update conference rooms in Vedder Price offices, including managing the vendor process for quoting, design and implementation
  • Support testing and implementation of new technologies, including collaboration technologies, headsets and video conferencing equipment
  • Provide end user training on conference rooms, Webex and other collaboration technologies as necessary
  • Support for live onsite events or via remote offices
  • Facilitate trouble tickets and issues using Vedder Price standard tools
  • Learn through implementations, translate findings into best practices, and document for establishing group level policies and standards
  • Offer confident and consultative influence with all levels of the organization (C-level executives, management, individual contributors, vendors, etc.)
  • Record, edit and produce voiceover elements for Vedder Price training, phone systems and promotional and marketing events
  • Prepare training documentation and operation and maintenance manuals

Skills & Competencies:

  • Solid proficiency with audio and video conferencing protocols including: SIP, H.323, cloud video delivery, Cisco Meeting Server, Telepresence Management Suite and the Cisco Unified Communications Suite
  • Solid proficiency with audio and video conference capabilities including: Cisco, Polycom, Crestron and Webex
  • Demonstrated ability to be adaptable in a changing environment with shifting priorities which focus on delivering outstanding service
  • Ability to perform detailed troubleshooting of complex video conferencing equipment and technical issues
  • Effective communication skills, both written and oral
  • Capability to schedule and coordinate multiple activities in results-oriented environment
  • Strong organization skills and ability to prioritize by problem sensitivity and independently work on several complex projects simultaneously
  • Must have a positive customer service attitude and ability to work well with other groups to understand and convince less-technical participants of the viability and desirability of multimedia solutions for more traditional situations and problems
  • Must be consistent in performance with minimal absence and unapproved leave

Qualifications & Required Experience:

  • Bachelor’s degree or equivalent work history
  • Minimum of 5 years work experience with video conference support, desktop area support and/or large meeting troubleshooting experience

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

  • Windows 10 and Office 365
  • Video editing and recording software, preferred

Apply

 

Vedder Price's Chicago office is looking for an Audio-Visual and Multimedia Specialist. This candidate will provide technical support of all audio and video hardware and software for the purpose of conducting daily video conferences, presentations, and recording of meetings for the firm. May provide unique solutions based on clients’ needs. Support multimedia solutions to address client, firm and other departmental needs (Training, Recruiting, Business Development, etc.).

As the Audio-Visual and Multimedia Specialist your job duties will include but not limited to:
• Coordinate video conferences and multimedia needs with domestic and international offices. Collaborate with others as necessary to support scheduling of video conferences.
• Coordinate and setup laptop and projectors in the Chicago office as requested for meetings.
• Inventory and maintain in proper working order audio-video equipment in all domestic and international offices. Perform routine system level testing and operational checks to ensure the proper operation of video conference and audio visual equipment (e.g. projection systems, computers, audio- and videoconference equipment, Crestron equipment, microphones, video cameras, and audio systems).
• Record and assist AV Multimedia engineer in producing videos for training, seminars and other communications for on-demand use.
• Work with all Vedder Price departments to provide creative multimedia solutions for communications challenges, including using client collaboration tools like Webex.
• Respond to A/V system issues, quality or performance problems, hardware and system failures by troubleshooting, diagnosing, tracking, controlling, and recovering to ensure resolution when issues occur. Report trends and outages to AV Engineer and Technology Support Manager.
• Coordinate problem evaluation and troubleshooting efforts with other IS staff, including AV Multimedia Engineer, Network Engineers, Desktop Engineers, and Technical Support Specialists as needed.
• Ensure room process/procedures are documented and provide a high level of customer service, consultation and training to all levels of end users on presentation technology equipment to ensure smooth operations of video conference equipment.
• Escalate housekeeping and technical issues, outside of A/V and conferencing technology and applications, to appropriate department.

Skills & Competencies:
• Must be consistent in performance with minimal absence and unapproved leave.
• Ability to perform detailed troubleshooting of complex technical issues.
• Ability to grow into more senior roles within the Information Systems group.
• Strong interpersonal skills required to communicate with all other IS members, members of the Firm (users of systems), and clients, including the ability to listen and understand situations, problems and solutions.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; and to deal with problems involving several concrete variables in standardized situations.
• Ability to critically think using logic and reasoning to identify the strengths and weaknesses of alternate solutions and problem solving.
• Effective communication skills, both written and oral.
• Capability to schedule and coordinate multiple activities in results oriented environment.
• Strong organization skills and ability to prioritize by problem sensitivity and independently work on several complex projects at one time.
• Must have a positive customer service attitude and ability to work well with other groups to understand and convince less-technical participants of the viability and desirability of multimedia solutions for more traditional situations and problems.
• Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications & Required Experience:
• Current student or recent graduate (or equivalent work experience) in AV Multimedia or related field in order to provide consultative and technical expertise to customers.
• AV Multimedia or technology support experience preferred, but not necessary.

Computer Skills:
To Perform this job successfully, an individual must be proficient in the following software:
• Desktop and laptop computers, projectors and screens, televisions, VCR, DVD players/recorders, hard-drive recorders, sound systems (integrated and portable speakers, cables, microphones, sound boards, mixers, amplifiers), stand-alone and integrated video-conferencing units (high speed internet connections, audio-video codec, speakers, video camera with pan-tilt-zoom, flat panel LCD screens, web cameras, projector screens). Preferred but not necessary, networking wiring closet (labeled ports for connecting from internet to maintained rooms), Crestron (Handheld screen to control equipment in rooms), lighting kits, backdrops and accessories, video cameras, signal switches, a variety of recording software/hardware and server technology, editing and animation software and future multimedia solutions as required.
• Windows 10 and Office 2016.
• Video editing and recording software, preferred, but not necessary.

Vedder Price's Chicago office is looking for a Benefits Coordinator. This candidate will assist and support the Benefits Manager in the implementation, administration and coordination of all employee benefits.

As the Benefits Coordinator your job duties will include but not limited to:
• Coordinates all leave of absence requests and disability programs with employees and leave management vendor
• Coordinate and assist with Open Enrollment by preparing materials, answering calls/questions
• Provide guidance to employees regarding benefits issues and questions (i.e. new hire enrollment, life events); including liaising with third party administrator for claims questions
• Create and download benefits reports from HRIS system
• Document and update processes for all benefits administration
• Manage Flexible Spending Plans and Health Savings accounts
• Assist Benefits Assistant with wellness initiatives and programs including budgeting, planning and organizing events
• Works with Benefits Assistant to design and coordinate information and campaigns for benefit related seminars
• Conduct benefits orientation and explains benefits self-enrollment system for new employees
• Maintain and regularly audit benefits data in HRIS system
• Responsible for updating Summary Plan Descriptions (SPDs) with guidance from Benefits Manager
• Coordinate flu shot programs on an annual basis
• Work with Benefits Manager to ensure benefits compliance
• Assist with maintenance and management of data for retirement plans (401k) including employee inquiries regarding account information

Skills & Competencies:
• Detailed-oriented and demonstrated ability to work with highly confidential information
• Effective written and oral communication skills
• Ability to take initiative and work with limited supervision
• Ability to excel in a fast paces environment
• Ability to multi-task and work under pressure to meet strict deadlines
• Knowledge of applicable state and federal laws and regulations e.g., ERISA, DOL, IRS, HIPAA, COBRA, FMLA, ADA, Healthcare Reform, ACA, Section 125 and 401(k) preferred
• Prior experience using HRIS systems (UltiPro) a plus
• Strong interpersonal skills

Qualifications & Required Experience:
• Bachelor’s Degree Preferred
• 3-5 years of Benefits/HR experience
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills: To perform this job successfully, an individual must be proficient in the following software:
• Strong proficiency in MS Office, particularly Excel and demonstrated proficiency in HRIS systems

The Billing Coordinator is primarily responsible for ensuring accurate, timely, and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing with all offices.

Responsibilities:

  • Review and bill attorney hours and disbursements to clients
  • Review and edit proformas in response to attorney and secretary requests
  • Apply retainer funds as directed by attorney
  • Process write-offs following Firm policy
  • Ability to execute complex bills in a timely manner
  • Ability to understand Exception rates, Discounts, Multipayor, and Electronic Billing/eHub
  • Ability to handle high volume of bills per month and prioritize accordingly
  • Act as a resource and effectively interact and communicate with attorneys, secretaries, and clients
  • Review and verify accuracy of billing and provide supporting documentation as required
  • Research and respond to inquiries regarding billing issues and problems
  • Create billing reports and spreadsheets for analyses as required
  • Organize and maintain billing files
  • Ability to assist in preparing documentation for exhibits in court
  • Perform special projects as assigned
  • Ad-hoc reports as requested

Skills and Attributes:

  • Ability to prioritize and multi-task in a fast paced environment
  • Ability to handle confidential information in a discreet, professional manner
  • High standards, excellent attention to detail, effective communicator, an ownership mentality and exceptional follow through skills are absolutely essential for success in this position
  • Ability to meet deadlines and use time efficiently
  • Ability to demonstrate good common sense and sound judgment
  • Ability to work independently, a self-starter
  • Must have strong verbal and written communication skills
  • Excellent organizational skills

Position Requirements:

  • Ability to be an effective team member and display initiative
  • 1-3 years Billing experience in a law firm environment
  • Elite accounting software experience preferred
  • Proficient with MS Word and Excel

Apply

The Corporate Finance Paralegal handles all aspects of deal management for finance, health care and other transactions from inception to post-closing and is knowledgeable on both buyer and seller side transactions and equity deals. This high-profile position involves direct interface with attorneys, clients, the Corporate Services team and opposing counsel. Responsibilities include, but are not limited to, the following:

General:

  • Develop and conduct print and electronic research related to transactions and filings
  • Develop physical and virtual data rooms, and manage data in Vedder Connect and related applications
  • Conduct preliminary organization of records and documents
  • Work with Accounting to manage corporate services vendors, post-completion billing and vendor invoice management
  • Work with Corporate Services team to manage client information in Corporate Focus

Finance:

  • Draft transactional documents relating to loan parties
  • Prepare and file various UCC financing statements
  • Order good standing certifications and certified charters
  • Prepare and submit Forms 8821 and W-9 to the IRS
  • Create signature packets and coordinate their execution by multiple parties
  • Prepare and circulate closing documents to all parties for review
  • Prepare transmittal letters and coordinate documentation delivery to loan parties
  • Manage post-closing matters
  • Interact and coordinate with various service companies

Education and Qualifications:

  • BA or equivalent degree or experience
  • ABA-approved paralegal training certification preferred
  • Minimum of five years’ transactional and corporate/securities paralegal experience

Apply

Vedder Price’s Chicago office is looking for a CRM Assistant who will maintain the integrity of contact data and information within the CRM system and will play a crucial role in enhancing the Firm’s marketing and business development efforts. They will be responsible for assisting in the implementation and maintenance of the Firm’s client relationship management program InterAction.

As the CRM Assistant your job duties will include but not limited to:

InterAction User Skills:
• Understand basic InterAction concepts such as company association, address sharing, folder linking, global and folder-specific additional fields, and public and private contacts
• Understand advanced InterAction concepts such as Data Change Management tools, Folder Dependency Analyzer and Contact Types
• Experience with building and developing reports regarding activities, additional fields, and relationships within InterAction

Research Skills:
• Perform research, both internally and using internal and external resources, such as the ERM signature scraping tool and enterprise email communications
• Ensuring that changes to contacts are verified
• Provide research and analysis to attorneys, practice group and marketing department

Data Maintenance and Manipulation Skills:
• Maintain the integrity of contact and company record data
• Create, maintain and update lists for mailings and other communications
• Merge duplicate records while ensuring data integrity
• Perform regular data cleanup and standardize company names, address data and ensuring necessary data fields are populated
• Format complex searches and reports

Other:
• Serve as backup/support for email marketing activities to Marketing Technology Assistant
• Supporting marketing communications and business development activities
• Understand the importance of keeping all information seen while performing data conversion and cleanup duties confidential

Qualifications & Required Experience:
• Strong interpersonal skills
• BA/BS in Marketing, IT, Computer Science, MIS or other related field preferred but not required
• A minimum of two years of demonstrated success in data governance and data management preferred
• Research skills and knowledge of relevant sources of information
• Appreciation for and dedication to maintaining confidentiality
• Attention to detail and accuracy
• Strong interpersonal skills

Computer Skills:
• A strong working knowledge in Microsoft Office Suite (Word, Outlook, Excel) is required
• Prior CRM experience or experience managing a large contact database within the legal environment such as ContactEase, InterAction or Microsoft CRM4Legal is preferred

Vedder Price's Chicago office is looking for a Desktop Analyst. This candidate will be responsible for collaborating with the other members of the Desktop Operations team in diagnosing issues, researching possible resolutions, deciding upon a preferred solution and implementing that solution in accordance with established Technology Department practices. The Desktop Analyst acts as the first point of escalation for issues arising from or potentially related to desktop hardware and software installations, configurations or interoperability. This is an entry-level position within the Desktop Operations team with anticipated growth potential based on increased experience and performance.

A successful candidate must be a team player with the ability to effectively participate in project, demonstrate excellent communication skills and possess the ability to manage a multitude of assignments independently.

As the Desktop Analyst your job duties will include but not limited to:

  • Participate in the evaluation and definition of the end-user experience, particularly as it relates to user interaction with the firm’s hardware and line-of-business software applications.
  • Assists other members of the Desktop Operations team in researching, designing and implementing the firm’s desktop environment to meet the business needs of the firm.
  • Collaborates with Applications Engineers, system owners and other stakeholders in the implementation or upgrading of key enterprise systems, including those for email and messaging, document management, records management, financial management, HRIS, etc.
  • Monitors and manages Level II escalation queues to ensure the appropriate level of detail is provided on issues and initial troubleshooting has occurred before collaborating and routing tickets to the appropriate Desktop Engineer for resolution as needed.
  • Collaborates with the Citrix Engineer in monitoring the performance of the Citrix published desktop environment.
  • Engages with Business Analysts and members of other departments on key projects impacting overall technology migrations as well as future upgrades.• Learns the technologies, practices and procedures used by the engineers on the Desktop Operations team in order to act as a backup. Accepts increasing responsibility to perform administrative and engineering level tasks related to these technologies over time.
  • Participates in functional specification and technical design reviews, provides feedback/recommendations as appropriate and necessary, highlighting potential operational impacts and workflow improvement opportunities.
  • Performs log collection and analysis, working with vendors’ support engineers as needed, to diagnose issues and recommend resolutions.
  • Troubleshoots escalated hardware and software issues.
  • Assists in the planning and executions of upgrade cycles for the Windows OS, major core applications, and other Enterprise applications.

Skills & Competencies:

The person in this role must be experienced in working effectively with IT developers, architects and external vendors in advocating on behalf of end users.

  • Demonstrated willingness and ability to develop expertise in new technologies as needed.
  • Demonstrated competence in detecting and eliminating technical issues in complex systems, utilizing monitoring and other analysis tools to ensure optimal system performance.
  • Investment in understanding technologies outside of those directly supported by the Analyst, including demonstrated basic awareness of key functionality of systems that interact with or depend upon the systems directly managed by the Analyst.
  • Ability to participate in assessing business purpose of managed systems and to recommend operational or efficiency-related improvements.
  • Ability to act independently to meet goals and objectives identified by senior management, including the ability to assist in the creation of project plans and manage time effectively.
  • Works to ensure optimal performance and reliability of systems while also providing mentoring and knowledge transfer to other Engineers, Analysts and Technical Support Specialists. Acknowledges key role in responding to alerts and assisting Technical Support in analysis and resolution of issues.
  • Willingness to develop a deep understanding of the firm’s goals and objectives, with demonstrated ability to apply technology in solving business problems.
  • Strong organizational skills, capability to schedule and coordinate multiple activities in results-oriented environment. Initiative and ability to enforce policies and procedures through influence.
  • Must subscribe to being highly available and responsive to occasional after-hours issues, as the firm operates on a near 24x7 basis.
  • Strong communication skills, including presentation skills and ability to tailor communications for the intended audience.
  • Strong time management skills with proven ability to multi-task and maintain professional demeanor under pressure.
  • Ability to function at a high level in a fast-paced environment where requirements and projects may change quickly.

Qualifications & Required Experience:

  • Bachelor’s degree is preferred.
  • Microsoft or other industry certifications are a plus.
  • Prior Information Technology experience in the legal market is a plus.
  • Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

  • Group Policy/Group Policy Preferences, Active Directory, AppLocker, Windows Firewall, NTFS permissions, Windows registry, BitLocker, VBScript/HTA/PowerShell scripting, DNS, DHCP, Windows 10/Server 2016, Microsoft Office 365/2016, Internet Explorer 11, Microsoft Edge, Google Chrome and Citrix XenApp.

Apply

 

Vedder Price's Chicago office is looking for an Evening Document Center Operator who will work the scheduled hours of Monday through Thursday from 10:00 p.m. - 7:15 a.m. This candidate must have a strong understanding of various practice areas of law and be highly proficient in the use of Microsoft Office 365, including Word, Excel, PowerPoint and Visio, to create, edit, revise and format various types of documents. Additional required applications may include Forte, DocXtools, Adobe, Best Authority, Workshare, PROfile and GoFiler. This position involves training on a continuing basis for all levels with regard to document cleanups and formatting for specific practice areas. As training progresses, responsibilities will increase to higher levels of expectations. This includes special projects. Must be able to work well under pressure and have a positive and professional attitude. Must be able to work in a “team” environment and willing to work occasional overtime.

As the Document Center Operator your job duties will include but not limited to:

  • Creating and revising complex legal documents according to Firm guidelines
  • Coordinating and communicating effectively and professionally with Document Center Supervisor and others regarding workflow and other issues
  • Answering telephones and providing technical help when required
  • Proofreading work for accuracy
  • Maintaining an accurate log of the amount of time spent working on each document and other duties
  • Troubleshooting documents
  • Working effectively within a team and as an independent operator, as workflow dictates
  • Attending all mandatory training
  • Learning and effectively applying new software as required
  • Following all documented procedures
  • Performing other duties as assigned

Skills & Competencies: 

  • Ability to read, interpret and/or follow instructions
  • Ability to communicate effectively
  • Ability to deal courteously/effectively with others
  • Flexibility to adjust hours to meet operating needs

Qualifications & Required Experience:

  • High school diploma or equivalent
  • Minimum of three years’ related experience
  • Knowledge of legal terminology
  • Advanced knowledge of all Microsoft Office 365 Products
  • Typing speed of at least 65 words per minute

Apply

Vedder Price has an immediate opening for a Finance & Transactions (F&T) Practice Manager in our Chicago office. Reporting to the Assistant Operating Shareholder (AOS) and F&T practice group leaders (PGLs), the F&T Practice Manager is responsible for the daily execution of operations of the F&T group, primarily in the areas of strategy, attorney utilization and professional development as well as supporting marketing and client development initiatives, financial reporting, talent management, shareholder support and other firm-wide initiatives.

Duties & Responsibilities:

  • Provide administrative and operational support to the AOS and PGLs
  • Facilitate onboarding and integration of lateral attorneys
  • Assist in coordinating and planning F&T group meetings, conferences and other functions
  • Work with the Accounting and Finance Department to address specific reporting requirements for PGLs and the F&T group in accordance with firm policies and procedures
  • Provide orientation support to F&T group junior associates and lateral attorney hires
  • In conjunction with the Director of Associate Development, work with PGLs, shareholders and the Professional Development Department to plan and conduct formal training programs for F&T group attorneys
  • Work with the AOS, PGLs, the Director of Associate Development and the Human Resources Department to address personnel issues involving F&T group attorneys
  • Ensure that the specific business development and marketing initiatives, as well as pitches and RFPs, of the F&T group are aligned with the overall firm strategy

Skills & Competencies:

  • Excellent interpersonal skills and ability to deal effectively with attorneys, staff and peer administrators across the firm
  • Strong project management and organizational skills
  • Able to work independently on and manage a variety of responsibilities in a fast-paced environment
  • Excellent oral and written communication skills

Qualifications & Required Experience:

  • Bachelor's degree required
  • MBA, JD or equivalent preferred
  • Minimum five years' directly related experience required
  • Experience in a professional services firm, ideally a law firm, preferred

Apply

Vedder Price has an excellent employment opportunity for an Global Transportation Finance Paralegal in our Chicago office. This high-profile position entails, among other things, management of closings as well as direct interface with the firm’s Global Transportation Finance team, firm clients and opposing counsel.

Duties & Responsibilities:

  • Manage, prepare and distribute post-closing sets and other materials
  • Coordinate transaction closings with Project Assistants and support personnel
  • Assist attorneys with business leasing and loan transactions
  • Review and organize due diligence materials
  • Prepare and review Uniform Commercial Code (UCC) filings and documentation
  • Annually log at least 1,500 billable hours

Skills & Competencies:

  • Strong research and writing ability
  • Excellent verbal skills, organizational skills and attention to detail
  • Ability to learn quickly and employ practical application
  • Willingness and flexibility to work overtime

Qualifications & Required Experience:

  • Bachelor’s degree preferred
  • Minimum three to five years’ experience in commercial lending/asset-based financing  and transactional work
  • Certificate from an ABA-approved paralegal training program a plus
  • Familiarity with UCC's a plus

Apply

Vedder Price's Chicago office is looking for a IP Docket Specialist. The Intellectual Property Docket Specialist will be responsible for all aspects of docketing activities pertaining to Intellectual Property (IP) matters; reports to IP Docket Supervisor.

As the IP Docket Specialist your job duties will include but not limited to:
• Utilize IP-specific software (CPI) to calendar and docket all IP-related activities for patent, trademark and copyright matters
• Manage projects related to IP docketing, including review of matters and matter status with the USPTO
• Adhere to department and firm policies related to docketing matters and procedures
• Prepare e-mails to attorneys, paralegals, secretaries and foreign associates as needed
• Generate accurate customized reports for attorneys, paralegals and secretaries as requested
• Follow up on deadlines for response to Office Actions, clearing docketed dates accordingly

Skills & Competencies:
• Strong substantive knowledge of docketing requirements as well as being analytical, organized, highly motivated, proactive and communicative. Candidate must also be a problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment
• Knowledge of U.S. and foreign patents, PAIR and PCT
• Ability to work under pressure to meet strict deadlines

Qualifications & Required Experience:
• Associate’s degree or higher preferred or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position
• 7-10 years of experience in a law firm or corporation

Computer Skills: To perform this job successfully, an individual must be proficient in the following software:
• Strong working knowledge of Microsoft Office Suite, including Word, Excel and Outlook
• CPI Software preferred

Vedder Price's Chicago office is looking for an Litigation Docket Specialist. This position is responsible for supporting the Litigation, Labor and Bankruptcy practice areas firm wide. Strong administrative, organizational, and interpersonal skills and the ability to recognize and act on important details and deadlines are also required. Candidate must have the ability to work under pressure, respond quickly to changing demands, and be self-motivated with the ability to work both independently and as part of a team.

As the Litigation Docket Specialist your job duties will include but not limited to:
• E-File and obtain documents using PACER and other court resources.
• Assist in searches and extraction of information from court-related databases and websites.
• Arrange for service of subpoenas and summons using Firm preferred process servers.
• Interact with personnel from multiple departments and at various levels in the firm.
• Use CompuLaw to perform docketing/calendaring responsibilities and to run standard reports to notify attorneys of upcoming dates.
• Assist with department projects as needed and perform other work-related duties as assigned by attorneys and manager.
• Enforce department and firm policies related to docketing matters.

Skills & Competencies:
• Three (3) to five (5) years of experience within a law firm environment preferred.
• Knowledge of local, state, and federal rules and codes of civil procedure, with an emphasis on California practice and procedure.

Qualifications & Required Experience:
• Associate’s degree or higher required; or any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position is preferred.
• Detail oriented, extremely organized, and able to prioritize tasks in a high-pressure environment.
• Excellent verbal and written communication skills.
• Ability to interact effectively and professionally with internal clients and all levels of personnel, including attorneys, coworkers, and administrators.
• Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:
To Perform this job successfully, an individual must be proficient in the following software:
• CompuLaw experience preferred but not required.
• Thorough knowledge of federal and state e-filing procedures.

Vedder Price's Chicago office is looking for a Senior Accountant. The Senior Accountant is responsible for maintaining the general ledger, preparation/review of monthly financial statements, reconciliation and analysis of general ledger accounts, local tax compliance, and other tasks as described below. The Senior Accountant reports to the Controller.

As the Senior Accountant your job duties will include but not limited to:
• Prepare monthly financial statements and month-end reports for distribution to the Executive Committee, CFO, and Controller
• Prepare and maintain various financial reports in Data Fusion financial reporter
• Prepare or review manual/automated journal entries for payroll, cash transfers and other various accounts as necessary
• Prepare monthly reconciliation and analysis of various general ledger accounts to ensure overall integrity of financial information and system balancing, including review of accounts reconciled by accounts payable and payroll
• Assist in the preparation of the annual budget
• Assist tax advisors in the preparation of federal and state tax filings and support
• Assist Controller and external auditors with annual financial statement review
• Coordinate the preparation and payment of other city/state tax filings
• Prepare quarterly reports as required by bank lending agreement
• Work with controller, CFO and Director of Risk Management to ensure appropriate accounting processes and internal controls over transactions are in place
• Prepare ad hoc reports for CFO, Controller, Practice Leaders and Department Directors

Skills & Competencies:

• Knowledge of accounting theory/practices for professional service firms
• Account analysis and reconciliation skills
• Ability to work with multiple accounting financial systems
• Excellent written and verbal communication; accuracy and attention to detail
• Excellent organization skills and ability to multi-task and prioritize work
• Excellent problem solving skills and exercise good judgment

Qualifications & Required Experience:

• Bachelor’s degree in finance or accounting
• MBA or other advanced degree in finance or accounting a plus
• CPA required
• Minimum five years of experience within an accounting and finance function (law/professional services firm experience preferred)
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
• Experience with Elite Accounting System and business analytic tools strongly preferred (data warehouse experience a plus)
• Excellent Microsoft Excel and Word skills required

Vedder Price's Chicago office is looking for a Staff Accountant. This candidate will maintain financial reports, records and general ledgers; prepare and analyze budgets; and perform general accounting including the preparation of necessary journal entries and bank account reconciliations.

As the Staff Accountant your job duties will include but not limited to:
• Prepare bank reconciliation monthly for all accounts. This includes follow up on reconciling items as needed to ensure reconciliations are clean.
• Assist Senior Accountant and Senior Analyst with monthly closings and year-end processes, including report generation and analysis.
• Prepare and enter journal entries monthly to facilitate financial statement generation.
• Assist with the preparation and analysis of the monthly financial statement package and other monthly reports generated from the finance team for distribution to the intended recipients.
• Assist with various processes throughout the month related to financial reporting. This will include the maintenance of excel spreadsheets.
• Assist with the required monthly/quarterly/annual tax filings. This includes multi-state sales and use tax filings.
• Communicate with accounting staff, other departments, and department leadership.
• Perform special projects as assigned.

Skills & Competencies:
• Ability to prioritize, multi-task and meet deadlines in a fast paced environment.
• Strong attention to detail and accuracy.
• Ability to work independently and solve problems.
• Strong communication and organization skills.
• Customer service orientation.
• Effective team member.

Qualifications & Required Experience:
• Bachelor of Science in Accounting.
• One to two years in a similar position for a law firm or professional services firm preferred.
• Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
• Proficient in Microsoft Word and Excel.
• Familiarity or previous experience with Elite Enterprise is a plus.

Vedder Price’s Chicago office is looking for an energetic, enthusiastic team-oriented Staff Recruiter with a minimum of 3 years of recruiting. This person will be responsible for recruiting non-attorney staff for all our 7 offices. This position works in coordination with the HR team and reports to the HR Manager.

As the Staff Recruiter your job duties will include but not limited to:

  • Handles all administrative staff and paralegal full-cycle recruitment from initial point of contact with candidate to offer letter.
  • Screens, interviews, and hires exempt and non-exempt support staff candidates.
  • Presents hiring managers with qualified candidates sourced through Internet recruitment, outside agencies, employee referrals, industry-specific publications, newspapers, and various community organizations.
  • Establishes relations and negotiates contracts with employment agencies.
  • Negotiates salaries and prepares offer letter.
  • Administers pre-employment tests, background checks and reference checks.
  • Performs other duties as assigned.

Skills & Competencies:

  • Strong written and verbal communication skills.
  • Strong attention to detail.
  • Ability to multi-task and handle multiple projects simultaneously.
  • Ability to work effectively with limited supervision in a team environment.
  • Ability to work under pressure to meet strict deadlines.
  • Exercises independent judgement in the performance of daily tasks.

Qualifications:

  • Bachelor’s Degree preferred.
  • Strong working knowledge of full recruiting process and sourcing candidates.

Computer Skills:

  • Must be proficient in MS Office Suite (Word, Excel, PowerPoint & Outlook).
  • Working knowledge of HRIS systems is a plus, experience with UltiPro preferable.
  • Working knowledge of document management systems required, experience with iManage preferable.

Apply

Vedder Price's Chicago office is looking for a Workflow Developer. The Workflow Developer will take a hands-on role in the development of workflows, databases, and other development artifacts within the organization. The Workflow Developer role is primarily responsible for the development and technical support of critical enterprise workflows to insure accurate system operation, process improvement, and integrity of data across core systems. This role will serve as a functional expert on the firm’s key enterprise workflows that leverage Intapp technologies such as Intapp OPEN, Experience, FLOW and INTEGRATE. They serve as a technical point of contact between the business unit and the Technology department. The role will design technical documentation of system updates, develop workflows, and make appropriate recommendations that will positively impact operational effectiveness.

A successful candidate must be a team player with the ability to effectively participate in projects, demonstrate excellent communication skills and possess the ability to manage a multitude of assignments independently.

As the Workflow Developer your job duties will include but not limited to:
• Assist the lead SME of the Intapp suite in driving the strategic technical architecture, software methodologies and processes, technical project management, implementation planning and software maintenance for critical enterprise systems requiring Workflow development and workflow expertise (Intapp OPEN, Experience, FLOW workflow and INTEGRATE).
• Act as a SME for workflow-oriented business processes (new business intake, conflicts, etc.) and suggest related improvements.
• Effectively translate business needs, both stated and implied, into workable solutions at all stages of the project process, from envisioning to end product delivery.
• Ensure continuing operational quality by documenting bug fixes and enhancements.
• Working closely with the firm’s Technical Support team and the lead SME of the Intapp suite, provide escalated technical and Workflow support to users of firm Workflows.
• Analyze discrepancies in system performance and makes recommendations for updates.
• Assist in developing and maintaining standards and best practices for Workflow developers, including but not limited to build, source control, source code, and testing guidelines.
• Rationalize and simplify existing code base.
• Participate on project teams for implementing new systems and enhancing or upgrading existing systems.
• Identify and recommend production customizations and enhancements.
• Other duties assigned.

Skills & Competencies:
• Software development experience (legal industry preferred).
• Hands-on development experience with Intapp OPEN, INTEGRATE, FLOW and EXPERIENCE highly desirable.
• In-depth knowledge of risk management workflow solutions for new business intake and conflicts preferred.
• Ability to understand high level requirements and translate them into technical solutions.
• Produce high quality, modular, reusable code that incorporates current best practices.
• Development experience related to core financial software Workflows, such as: Elite, Chrome River, and DTE/Intapp Time desirable.
• Experience with business and technical requirements analysis, business process modeling/mapping, methodology development, and data mapping.
• Strong communication skills, including presentation skills and ability to tailor communications for the intended audience.
• Strong time management skills with proven ability to multi-task and maintain professional demeanor under pressure.
• Demonstrated ability to stay current with industry best practices, existing and emerging technology platforms, and trends related to architecture and Workflow development.

Qualifications & Required Experience:
• Bachelor or Associates Degree in Computer Information Systems and/or Accounting, Finance, Business Administration.
• 2 years minimum experience developing and supporting complex workflows using tools such as Intapp OPEN, FLOW, INTEGRATE, K2, BizTalk, SSIS, etc.
• Ability to function at a high level in a fast-paced environment where requirements and projects may change quickly.

Computer Skills:
To Perform this job successfully, an individual must be proficient in the following software:
• Strong working knowledge of Microsoft Office Suite, including Word, Excel and Outlook.
• Knowledge of structured query language (SQL specifically).
• Demonstrated working knowledge of workflow solutions such as K2, BizTalk, SSIS, etc. a plus.
• Familiar with development technologies such as C#, VB.NET, ASP.NET, MVC, LINQ, etc.
• Understanding of Object-Oriented design patterns and Service Oriented Architecture (SOA), including technologies such as SOAP, WSDL, WCF and Web Services.
• Experience developing complex reports using tools such as SSRS, Power BI, Cognos, etc.

Vedder Price's Los Angeles office is looking for a Legal Litigation Secretary. This candidate will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.

As the Legal Litigation Secretary your job duties will include but not limited to:
• Prepare and revise, format and finalize a wide variety of legal documents
• Assist attorneys with new client applications and conflict checks
• Accurately enter attorney time into timekeeping system to meet weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare and manage client billings and receivables
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Skills & Competencies:
• Advanced knowledge in formatting briefs, pleading and other litigation documents
• Knowledge of e-filings and California and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed-oriented and problem solver
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time

Qualifications & Required Experience:
• Associate’s degree preferred
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
• Proficient in Word
• Adobe
• PowerPoint
• Excel

Vedder Price's New York office is looking for a Corporate Finance (GTF) Paralegal. This candidate will manage closings and prepare closing sets; preparation and filing of documents and UCCs for closings; post-closing document preparation and follow-up. This high-profile position entails direct interface with the Global Transportation Finance attorneys, clients and opposing counsel.

As the Corporate Finance (GTF) Paralegal your job duties will include but not limited to:

  • Manage, prepare and distribute post-closing sets and other materials
  • Manage and coordinate transaction closings
  • Create electronic post-closing CDs
  • Assist attorneys with business leasing and loan transactions
  • Review and organize due diligence materials
  • Proof read
  • Prepare and review UCC filings and documentation
  • Draft closing documents and correspondence
  • Analyze and organize client records
  • Reconcile vendor invoices
  • Interact with clients and other counsel during business transactions
  • Work with project assistants and other support personnel to complete closing sets
  • Annually log a target 1500 billable hours

Skills & Competencies:

  • Able to learn quickly and apply training to practical issues
  • Excellent organizational skills and attention to detail
  • Excellent verbal and written skills
  • Able to work under pressure on time sensitive projects
  • Able to work independently
  • Ability to travel as required
  • Excellent interpersonal skills
  • Effective in managing multiple tasks
  • Solid knowledge of Microsoft Office Suite
  • Willingness to work overtime

Qualifications & Required Experience:

  • Bachelor’s degree required
  • ABA-approved paralegal certificate also preferred
  • Familiarity with UCC’s is a plus

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

  • Knowledge of Microsoft Windows, Word, Outlook and Excel; proficiency using the Internet for fact research

Apply

 

Vedder Price’s New York office is looking for a Legal Secretary who will provide support to attorneys and paralegals in all areas of the corporate and litigation business practice. This position works in a team model environment with other secretaries to provide consistent quality service by using innovative technical skills and creative soft skills.

As a Legal Secretary your job duties will include but not limited to:

  • Uses word processing and document management software (Microsoft Office 2010, including Excel, PowerPoint, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials.
  • Prepares new client screening applications and conflict checks.
  • Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies.
  • Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); Office Services (mail, FedEx, UPS, messengers); Reception (scheduling/arranging meetings and requested accommodations); Duplicating and Document Center.
  • Prepares expense reports and client billing.
  • Open, reads and routes mail as directed.
  • Assists with administrative work for attorneys and paralegals.
  • Performs other duties as assigned.

Skills & Competencies:

  • Personable, professional with strong organizational skills and drive for excellence.
  • Ability to prioritize tasks in an effective and creative manner.
  • Shows good judgement.
  • Calm, cordial and effective under stress.
  • Detail-oriented with commitment to excellence.
  • Commitment to the team while showing initiative as a self-starter.
  • Professional with recent experience working in both corporate and litigation practice areas in mid-size law firm.
  • Advanced knowledge in formatting briefs, pleadings and other litigation documents.
  • Knowledge of New York court procedures.
  • Advanced knowledge of corporate transactional deal processes and related complex documents.

Qualifications:

  • A minimum four (4) years of legal secretarial experience in a law firm environment.
  • Experience working in a multi-practiced area as part of a secretarial support team model preferred.
  • Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:

  • Must be proficient in MS Office Suite (Word, Excel, PowerPoint & Outlook).
  • Minimum typing speed of 50 words per minute.

Apply

 

Vedder Price's New York office is looking for a Litigation Paralegal. This candidate will assist attorneys in all stages of litigation while handling a variety of substantive and administrative responsibilities under the supervision of an attorney. Coordinate and oversee all aspects of case-related eDiscovery, including but not limited to database setup and implementation, online document review and production, preparation of witness files, data preparation for trial and post-litigation eDiscovery processes.

As the Litigation Paralegal your job duties will include but not limited to:

  • Assist with client and witness interviews, investigations, fact analysis
  • Assist with first pass document review• Prepare of chronologies, cast of characters, etc.
  • Assist with first pass draft of pleadings, discovery requests and responses, motions to compel discovery, etc.
  • Assist Paralegals with eDiscovery case work flows
  • Case team liaison with eDiscovery Support team
  • Online research including fact checking
  • Knowledge of e-filing applications and procedures
  • Prepare witness files for deposition and trial using electronic tools
  • Understanding of proficiency using eDiscovery tools and processes
  • Log at least 1260 billable hours in first year; 1500 hours annually starting in year two

Skills & Competencies:

  • Excellent organization skills
  • Excellent verbal and written communication skills
  • Detail-oriented and able to work effectively under pressure
  • Ability to work independently and handle multiple tasks simultaneously
  • Willing to work overtime

Qualifications & Required Experience:

  • Familiarity with litigation support and eDiscovery tools; assist with organizing and implementing the firm’s eDiscovery processes
  • Bachelor’s degree required
  • ABA-approved paralegal certificate also preferred

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

  • Knowledge of Microsoft Windows, Word, Outlook and Excel; proficiency using the Internet for fact research

Apply

 

Vedder Price's New York office is looking for a Practice Development Coordinator. The Coordinator will work under the supervision of a manager but is responsible for spearheading assigned projects and coordinating all activities associated with those projects. The Coordinator is expected to understand and help improve the department’s procedures, tools and initiatives and to keep team members and supervisors informed on the status of projects. The ideal candidate understands the legal industry; is experienced in providing proactive problem-solving to busy attorneys; is a strong writer and communicator; and thrives in a fast-paced, deadline-driven environment. The Coordinator will provide support on pitches, RFPs and other practice group-driven materials.

As the Practice Development Coordinator your job duties will include but not limited to:

  • Works with Practice Development Managers to coordinate marketing and business development initiatives for specific practice groups across the firm’s offices; this includes drafting and producing marketing proposals and RFP responses, including content development, final document preparation and follow-up
  • Edits, maintains and updates practice-specific pages of the firm website and intranet, as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions
  • Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events
  • Manages the day-to-day activities associated with these initiatives with moderate supervision
  • Maintains current and accurate case lists, descriptions, case studies and client lists for use in marketing and business development efforts
  • Provides research support for various initiatives utilizing research subscriptions and databases
  • Prepares submissions to legal directories such as Chambers and Legal 500

Skills & Competencies:

  • Must work well under pressure and be a self-starter, problem-solver and team player
  • Must have the ability to organize, prioritize and meet deadlines
  • Must have superior attention to detail and an ability to multi-task in a fast-paced, deadline-driven environment

Qualifications & Required Experience:

  • Bachelor’s degree in marketing, journalism, communications or related field required
  • A minimum of five years of demonstrated success in a law firm or professional services firm required

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

  • Experience with InterAction or other CRM database a plus
  • Working knowledge of Microsoft Office required

Apply

 

Vedder Price's San Francisco’s office is looking for a Corporate & Litigation Legal Secretary. This candidate will provide high level assistance to Shareholders and Associates as assigned to ensure client demands are met and timely, accurate completion of projects and tasks. Tasks include document processing and editing; preparing financial transaction closing sets, managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.

As the Corporate & Litigation Legal Secretary your job duties will include but not limited to:

  • Uses word processing and document management software (Microsoft Office 2010, including Excel, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials
  • Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies
  • Interacts on a daily basis with departments within the Firm to facilitate highest possible support to the Shareholder and clients
  • Coordinate all aspects of the deadlines for the Shareholder’s workload; provide reminders on work product that is due; act as gatekeeper on incoming work; follow up on meetings attended (both with internal and external contacts)
  • Develops and maintains structures for internal group meetings and communications within the firm
  • Monitors tasks delegated by the Shareholder to associates and paralegals and confirms that work is completed by agreed upon deadlines
  • Prepares attorney expense reports, chargeable and non-chargeable time entries and client billings
  • Maintains Shareholder calendar and organizes travel, events, etc. for Shareholder
  • Prepares the Shareholder for all internal/external meetings
  • Answers, screens and places phone calls
  • Opens, reads and routes incoming mail
  • Manages Shareholder email account including assistance with culling email and filing in the firm Records Management system (VP Records).
  • Manages current materials for business development purposes and works in conjunction with the Marketing Department on preparation of business development and marketing events and projects
  • Prepares papers and correspondence of a legal and non-legal nature
  • Transcribes dictation

Skills & Competencies:

  • Strong knowledge of corporate transactional and closing processes
  • Strong knowledge of legal terminology
  • Knowledge of e-filings and California and Federal Court procedures preferred
  • Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 65 words per minute
  • Ability to take ownership of tasks and projects and follow-up as needed to ensure timely completion
  • Ability to communicate effectively and courteously with others
  • Ability to solve problems quickly and effectively
  • Experience with effective  management of tasks and projects
  • Excellent presentation skills
  • Ability to read, interpret and follow instructions
  • Ability to work core business hours of 9:00 am- 5:00 pm with flexibility for overtime, as required
  • Personable and professional
  • Able to prioritize tasks in a high-pressure environment
  • Strong organizational skills, ability to work independently on several projects at one time

Qualifications & Required Experience:

  • Thorough knowledge of corporate transactions and closings, with at least five (5) years’ experience in this area.
  • Minimum of five (5) years of experience working with a Shareholder and supporting a team of at least three (3) attorneys.
  • High School diploma or equivalent

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

  • Proficient in Word, Adobe, PowerPoint and Excel

Apply

 

Vedder Price’s San Francisco office is looking for a Litigation Paralegal who will assist attorneys in all stages of litigation while handling a variety of substantive and administrative responsibilities under the supervision of an attorney. The paralegal will coordinate and oversee all aspects of case related eDiscovery, including but not limited to database set up and implementation, online document review and production, preparation of witness files, data preparation for trial and post litigation eDiscovery processes.

As a Litigation Paralegal your job duties will include but not limited to:

  • Participate in initial client and witness interviews, investigations, fact analysis.
  • Trial and trial preparation experience including attendance and support at trial.
  • Supervise non-attorney resources in preparation for trial; assist with pre-trial filings and related projects.
  • Manage electronic document review and production; liaison with eDiscovery team on database development and implementation; assist with the review of ESI and the production of responsive documents; coordinate with client on the transfer of ESI for processing and review; use Relativity to prepare production indices, deposition exhibit and witness folders.
  • Participate in initial client and witness interviews, investigations, fact analysis.
  • Assist with phone interviews of declarants for their declarations.
  • Analyze documentary evidence, including preparation of chronologies, cast of characters, etc.
  • Draft pleadings, discovery requests and responses, motions to compel discovery, etc.
  • Participate in formulation of discovery plans with attorneys.
  • Draft requests for medical records and subpoenas for documents and depositions (former employment records, medical  records, benefits files, earnings records, etc.).
  • Prepare medical records requests  (with authorization signed by patient/plaintiff).
  • Coordinate/prepare EEOC, IDHR or related Human Rights Commission FOIA requests.
  • Coordinate/run background searches on opposing party/plaintiff (criminal and civil docket review).
  • Assist/manage document reviews for responsiveness and/or privilege including off-site or client/ opposing party reviews.
  • Run, manage and maintain document searches and categorization in Relativity, Summation, etc.
  • Prepare privilege document logs.
  • Run arbitrator searches and create bio summaries.
  • Prepare deposition and hearing abstracts.
  • Prepare deposition testimony categorization using West Case Notebook or other deposition review tool.
  • Coordinate with Court reporters.
  • Assist with preparation of summary judgment filing, including preparation of appendix, citation review, contextual revisions, etc.
  • Delegate and coordinate project assistant assignments/training.
  • Supply factual support for statement of facts (reviewing declarations, depositions and documents); draft initial statements.• Assist with analysis of time punch data (wage and hour cases) for refuting specific wage and salary allegations.
  • Shepardize and cite check briefs.
  • Assemble appendices for dispositive motions.
  • Work with outside eDiscovery Vendors or copy services.
  • Case team liaison with eDiscovery Support team.
  • Prepare nonparty discovery requests such as subpoenas duces tecum without deposition, public records requests, authorizations and release of records and conduct internet public records research.
  • Online research including fact checking.
  • Knowledge of e-filing applications and procedures.
  • Prepare witness files for deposition and trial using electronic tools.
  • Understanding of and proficiency using eDiscovery tools and processes.
  • Case team liaison with eDiscovery Support team.
  • Annually bill at least 1500 billable hours

Skills & Competencies:

  • Excellent verbal and written communication skills.
  • Detail-oriented and able to work effectively under pressure.
  • Ability to work independently and handle multiple tasks simultaneously.
  • Willing to work overtime.
  • Excellent organization skills.

Qualifications:

  • Bachelor’s degree preferred, or equivalent years of service. An ABA-approved paralegal certificate also preferred.
  • Minimum of 5 years’ law firm experience with 3-5 years’ experience in eDiscovery.

Computer Skills:

  • Knowledge of Microsoft Windows, Word, Outlook and Excel; proficiency using the Internet for fact research.
  • Familiarity with Relativity and Relativity modules, CaseMap and other litigation support and eDiscovery tools; proficiency organizing and implementing the firm’s eDiscovery processes.

Apply